Office Manager

8 hours ago


Haverhill, Massachusetts, United States State of Massachusetts Full time
Job Description

The Office Manager will be responsible for organizing and managing the daily internal operations of the President's Office, including overseeing the coordination of all planning, scheduling, meetings, correspondence, and reporting for the President and Chief of Staff. This role will work closely with the Chief of Staff to ensure efficiency, effectiveness, accessibility, and responsiveness in the President's Office.

Key Responsibilities
  • Coordinate and manage the President's schedule, including preparing materials in advance for meetings, appointments, and events.
  • Organize and maintain the President's Office budget, monitor spending, and provide quarterly budget reports to the Chief of Staff.
  • Provide administrative support to the President and Chief of Staff, including drafting and editing correspondence, preparing presentations, and conducting research as needed.
  • Coordinate and manage special projects, including events, meetings, and travel arrangements for the President and Chief of Staff.
  • Serve as a liaison between the President's Office and other departments and offices on campus, including the Board of Trustees.
  • Provide exceptional customer service to visitors and phone inquiries to the President's Office.
Requirements
  • Associate's degree required with a minimum of 5 years of experience in an executive office environment and/or in an Office Manager role.
  • Excellent verbal, written, and interpersonal communication skills.
  • Proficient in Microsoft Outlook, Word, Excel, and PowerPoint.
  • Ability to work well both independently and as part of a team.
  • Ability to organize and maintain records, reports, and projects.
  • Exceptional time management skills.

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