Senior Proposal Writer

1 month ago

Orlando, Florida, United States AVCON Full time
Job Summary

The Senior Proposal Writer will serve as a key member of the Marketing team, responsible for leading and mentoring the Marketing Proposal Writers within the department. This individual will oversee and participate in the preparation of proposals, presentations, and other marketing materials for each of the firm's sectors of work.

Key Responsibilities
  • Provide leadership, mentorship, and guidance to proposal team members.
  • Respond to Private and Federal, State, and Local/Municipal Government proposal requirements for a wide range of consulting engineering services.
  • Participate in strategizing and planning for upcoming pursuits to prepare list of differentiators, win-themes, materials needed from technical staff, etc.
  • Perform research and analysis of project/contract pursuits – demographics, competition, client/target details, etc.
  • Perform opportunity/solicitation research and tracking, seeking postings for targeted opportunities and tracking progress and results.
  • Assemble and prepare proposals and presentations for selected projects and contracts for the entire life cycle of a pursuit.
  • Provide coaching and assistance to Executives and Technical Staff on presentations and prepare special graphics, displays, and/or handouts as needed.
  • Collaborate and work closely with Principals, Project Managers, Technical Staff, Graphic Designers, and Marketing Staff on proposals, presentations, and other marketing materials.
  • Promote AVCON's brand and mission through compelling content, storytelling, designated themes, and custom messaging.
  • Utilize and maintain/update Client Relationship Management (CRM) database.
  • Manage and maintain/update company marketing materials and resources, such as proposal templates, graphics, boilerplate write-ups, etc.
  • Participate in various community functions, pre-proposal meetings, and special events as needed.
  • Provide support for special projects / marketing campaigns as needed and participate in marketing-related task forces and committees (internal and external) as available.
Requirements
  • Bachelor's degree in Marketing, Business Administration, Journalism, Communication, English or related field.
  • 8+ years of experience with writing/content creation in the A/E/C industry.
  • Proficiency with MS Office, Adobe Creative Suite, and other relevant graphic applications.
  • Previous experience with CRM software (Deltek Vision and/or Vantagepoint, Cosential/Unanet), preferred.
  • Demonstrated written and oral communication, editing and proofreading skills.
  • Attention to detail and understanding of the conventions of standard English grammar and usage when writing or speaking.
  • Experience working independently as well as within cross-functional teams in a collaborative, professional environment.
  • Strong organization and effective time management skills with the ability to prioritize tasks efficiently and accurately, meeting deadlines and working in a fast-paced environment.
Preferred Qualifications
  • Must have proven track record of accomplishments as a leader and be capable of supervising and directing a team of proposal writers.
  • Ability to organize work, set priorities, meet critical deadlines, and follow-up on assignments with minimal supervision.
  • Ability to maintain confidentiality and protect privileged client information and documents appropriately.
  • Ability to produce accurate, compliant, and compelling work (independently or with others).
  • Ability to work on multiple assignments/deadlines while maintaining a high level of precision.
  • Ability to contribute creative/strategic insight while participating in brainstorming and strategy development.
  • Ability to utilize a theme-based approach when developing proposals, presentations, and other marketing materials.
  • Ability to maintain good working relations with AVCON employees at all organizational levels.

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