Administrative Support Specialist
1 day ago
The Administrative Assistant Associate will provide administrative support to the University Advancement team, assisting with functions related to fundraising, alumni relations, and communications.
Key Responsibilities:- Prepare routine correspondence following established procedures
- Manage the main phone line, take messages, and handle inquiries
- Perform filing, copying, faxing, and scanning
- Use mail merge for bulk email, letters, labels, and envelopes
- Order office supplies and maintaining inventory
- Make travel arrangements for team members and guests
- Process donations, prepare gift reports, and ensure documentation
- Prepare P-Card and hosting documentation for reconciliation
- Schedule appointments and manage calendars
- Secure purchase orders and process invoices
- Process People Pay requests following university policies
- Assist with planning/execution of events, including coordinating with Events and Building Services, caterers, managing reservations, preparing nametags, and attending events
- Compile and prepare basic data, charts, graphs, or tables for reports and presentation materials
- Use university CRM to input and record transaction data
- Complete special projects as assigned to support department needs
We offer a comprehensive benefits package, including generous time off, a retirement plan with two-for-one matching contributions after 12 months of eligible service, many choices for comprehensive health insurance, life insurance, long-term disability coverage, flexible spending accounts for healthcare and dependent care expenses, and eligibility for benefits based on your job group, appointment percentage, and length of appointment.
About the Work EnvironmentThis is a hybrid role that allows both onsite and offsite work. You may be required to work onsite more frequently if necessitated by unit leadership or their designee based on the job requirements.
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