Senior Office Coordinator
5 days ago
We are seeking a dynamic Senior Office Coordinator to join our senior management team as the 'right hand' to the owner. This is not just an administrative position—it is a hands-on leadership role that combines accounting, business administration, and operational support. As a Senior Office Coordinator, you will oversee all aspects of our office operations, including working closely with our external accounting firm and supervising a full-time direct report.
Key Responsibilities:
- Accounting (Ownership of Entire Accounting Process):
- Manage General Ledger, Monthly Bank Reconciliations, P&L Statements, Balance Sheets, and Cash Flow Reports
- Oversee Accounts Payable, Accounts Receivable, Invoicing, Purchase Orders, etc.
- Operational Support:
- Assist with Shipping Paperwork, Scheduling, Logistics, and Shipping/Receiving
- Investigate Order Statuses, Pricing Information, and Retrieve Essential Data
- Inside Sales Support:
- Assist Sales Staff with Customer Quotations and Research
- Act as a Liaison with Customers
- Human Resources:
- Manage HR Policies, Benefits Enrollment, and Payroll Coordination (with 3rd party processor)
- Database Management:
- Update and Organize ERP, CRM, and Other Company Databases
What We're Looking For:
- Positive influence on coworkers and a contributor to a great work environment
- Strong knowledge of accounting, budgeting, and manufacturing inventory concepts
- Confidence to keep the owner 'on track' and accept empowerment
- Ability to maintain strict confidentiality
- Adaptability, strong communication, and organizational skills
- Analytical mindset with problem-solving abilities and attention to detail
- Proficiency in Microsoft Office, ERP systems, and other computer skills
- Preferred: Manufacturing experience (not required)
Salary Range: $60,000 - $80,000 per year, depending on experience.
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