Senior Office Coordinator

5 days ago


Germantown, Wisconsin, United States MRA Recruiting Services Full time
Job Title: Senior Office Coordinator

We are seeking a dynamic Senior Office Coordinator to join our senior management team as the 'right hand' to the owner. This is not just an administrative position—it is a hands-on leadership role that combines accounting, business administration, and operational support. As a Senior Office Coordinator, you will oversee all aspects of our office operations, including working closely with our external accounting firm and supervising a full-time direct report.

Key Responsibilities:
  • Accounting (Ownership of Entire Accounting Process):
    • Manage General Ledger, Monthly Bank Reconciliations, P&L Statements, Balance Sheets, and Cash Flow Reports
    • Oversee Accounts Payable, Accounts Receivable, Invoicing, Purchase Orders, etc.
  • Operational Support:
    • Assist with Shipping Paperwork, Scheduling, Logistics, and Shipping/Receiving
    • Investigate Order Statuses, Pricing Information, and Retrieve Essential Data
  • Inside Sales Support:
    • Assist Sales Staff with Customer Quotations and Research
    • Act as a Liaison with Customers
  • Human Resources:
    • Manage HR Policies, Benefits Enrollment, and Payroll Coordination (with 3rd party processor)
  • Database Management:
    • Update and Organize ERP, CRM, and Other Company Databases

What We're Looking For:
  • Positive influence on coworkers and a contributor to a great work environment
  • Strong knowledge of accounting, budgeting, and manufacturing inventory concepts
  • Confidence to keep the owner 'on track' and accept empowerment
  • Ability to maintain strict confidentiality
  • Adaptability, strong communication, and organizational skills
  • Analytical mindset with problem-solving abilities and attention to detail
  • Proficiency in Microsoft Office, ERP systems, and other computer skills
  • Preferred: Manufacturing experience (not required)

Salary Range: $60,000 - $80,000 per year, depending on experience.

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