Project Management Coordinator

23 hours ago


Watertown, Massachusetts, United States FRESENIUS MEDICAL CENTER Full time
About the Job

We are seeking an experienced Project Management Coordinator to join our team at FRESENIUS MEDICAL CENTER. This role offers a unique opportunity to contribute to both strategic IT initiatives and executive support functions.

The ideal candidate will be a self-starter with a strong work ethic and a passion for technology, as well as excellent communication skills, superior organizational and time management skills, and discretion and confidentiality.

Salary: $70,000 - $90,000 per year

Responsibilities

This hybrid role combines project coordination, communication, and executive support, focusing on special projects and high-level administrative tasks. The ideal candidate will be highly organized and detail-oriented, with a strong ability to multitask and prioritize.

  • Project Planning: Assist in the development of long-term strategic project plans, support project planning, and coordination with Chief of Staff and Project Leads to ensure project success.
  • Communication: Assist in writing of organizational communications, support project communication efforts, support major project change management documentation and coordination, and develop and maintain all organizational charts.
  • Executive Support: Provide high-level administrative support to executive leadership team, manage complex calendars, schedule meetings, and coordinate travel arrangements, prepare and edit correspondence, handle confidential information with discretion, coordinate and manage logistics for on-site meetings, off-site meetings, conferences, and events, and support Chief of Staff in creation and distribution of presentations and agendas for Extended Leadership team.
Requirements
  • Bachelor's degree in Business Administration, English, Communications or a related field preferred
  • 1-3 years of experience in project coordination or administrative support or equivalent experience
  • Excellent executive communication skills
  • Superior organizational and time management skills: Ability to prioritize tasks, manage time effectively, and maintain a well-organized workspace
  • Excellent written and verbal communication skills: Strong written and verbal communication skills to interact with diverse stakeholders, including executives, technical staff, and external clients
  • Discretion and Confidentiality: Ability to handle sensitive information with discretion and maintain confidentiality
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Ability to work independently and as part of a team
  • Detail-oriented and able to multitask: Meticulous attention to detail to ensure accuracy in all tasks and documents
  • Familiarity with collaboration tools such as Teams for effective communication
  • Strong problem-solving and decision-making skills
  • Ability to adapt to changing priorities and deadlines

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