Event Planning Professional

6 days ago


Chicago, Illinois, United States Happy Camper Full time
Job Summary

Happy Camper is seeking an experienced Events Coordinator to join our dynamic team. This role involves coordinating all aspects of events for Happy Hospitality, including Happy Camper, Paradise Park, and Homeslice. The successful candidate will work closely with the General Manager, Director of Operations, and Chief Operating Officer to ensure seamless event execution.

Key Responsibilities
  • Coordinate event bookings, planning, and execution
  • Manage event inquiries, respond promptly, and maintain communication with potential clients
  • Identify business potential, close sales, overcome objections, negotiate, upsell, and understand client needs
  • Handle contracts, negotiations, create invoices with deposits, and final payments for events, including account reconciliations as needed
  • Evaluate events against legal, safety, and health requirements and regulations
  • Create custom event proposals, floorplans, menus, and general outlines to present to clients
  • Coordinate and complete Banquet Event Orders (BEOs) and update BEOs as necessary
  • Communicate BEOs regularly with FOH and BOH management teams
  • Collaborate with the management team to schedule staff for events properly
  • Review menu and beverage selections with GM and Kitchen Manager to ensure food and beverages are ordered correctly
  • Effectively communicate with the team to ensure equipment, dinnerware, and glassware are available for events and that space setups are communicated accordingly
  • Develop new client relationships and strengthen existing partnerships
  • Maintain confidential and meticulous customer files
  • UpHold high standards of professionalism and communication


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