Human Resources Recruiter/Specialist

4 weeks ago

Grand Island, Nebraska, United States City of Grand Island Full time
Job Summary

We are seeking a highly skilled Human Resources Recruiter/Specialist to join our team at the City of Grand Island. As a key member of our HR department, you will be responsible for coordinating the recruitment and hiring process, as well as overseeing employee relations and maintaining accurate records.

Key Responsibilities
  • Coordinate the recruitment and hiring process for the City of Grand Island
  • Oversee employee relations and maintain accurate records
  • Assist in a variety of activities relating to the City's recruitment process, employee relations, and administration of classification, compensation, and benefits programs
  • Maintain complete and accurate records, files, and information pertinent to departmental functions
  • Provide information and assistance to the public and City staff regarding personnel policies and programs
  • Perform various general clerical and secretarial tasks as related to assigned duties
  • Schedule and attend various meetings as necessary
  • Contact vendors and suppliers as necessary to obtain information
  • Oversee the maintenance of applicant tracking software
  • Coordinate with hiring department on personnel requisitions, job openings, recruitment process, etc.
  • Develop written posting and advertisements
  • Arrange for advertisements with various sources
  • Develop and refine evaluation, selection criteria, and interview questions for all classifications
  • Provide verbal and written information to City staff, prospective applicants, Workforce Development staff, etc. regarding openings and status of recruitment processes
  • Maintain listing of applicants for each opening
  • Review applications received
  • Coordinate with hiring department regarding candidates to be considered
  • Schedule and conduct testing
  • Review results with hiring department
  • Maintain test scores for future use
  • Order and maintain testing supplies
  • Schedule and conduct interviews
  • Make employment offers
  • Perform reference checks
  • Coordinate background checks with the Legal Department, Police Department, and other internal/outside agencies as outlined in internal policy
  • Schedule pre-employment physical and drug testing as applicable
  • Serve as Secretary Designee to the Civil Service Commission
  • Meet with new employees for orientation
  • Explain basic benefit plan provisions
  • Ensure all enrollment forms are completed and returned in a timely manner
  • Enter all new hires, changes, promotions, etc., into the MUNIS Personnel Actions Entry program each pay period
  • Process departmental Change of Status forms
  • Maintain inventory of office supplies
  • Coordinate and publish Human Resources Department newsletter
  • Assist in Citywide training and education sessions
  • Administer Employee Assistance Program, employee ID card program, and DOT drug/alcohol testing
  • Oversee the maintenance and revision of Human Resources forms
  • Maintain general filing system including indexing, purging, creation of general files, etc., related to area of responsibility
Requirements
  • Knowledge of general personnel policies and procedures
  • Knowledge of modern office procedures, methods, and equipment
  • Knowledge of business letter writing and basic principles and practices of administrative research and report preparation
  • Knowledge of principles and procedures of record keeping
  • Knowledge of principles and procedures of financial record keeping and reporting
  • Knowledge of English usage, spelling, grammar, and punctuation
  • Knowledge of basic mathematical principles
  • Knowledge of principles and practices of basic budget preparation and administration
  • Knowledge of pertinent Federal, State, and local laws, codes, and regulations
  • Ability to understand the organization and operation of the City and outside agencies as related to the personnel functions
  • Ability to perform responsible and difficult work involving the use of independent judgment and personal initiative
  • Ability to respond to personnel requests and inquiries from City employees and the general public
  • Ability to independently prepare, compile, analyze, interpret, and prepare a variety of fiscal, statistical, and administrative reports, correspondence, and memorandums
  • Ability to interpret and apply Federal, State, and local policies, procedures, laws, and regulations
  • Ability to communicate clearly and concisely, both verbally and in writing
  • Ability to operate various office equipment and have a high level of computer skills
  • Ability to prepare and maintain accurate and complete confidential records and reports; organize and maintain standard filing systems
  • Ability to maintain confidentiality in the performance of duties
  • Ability to prioritize work assignments
Education and Experience
  • Equivalent to the completion of the twelfth grade supplemented by specialized college coursework in personnel administration or a related field is desirable
  • Two years of increasingly responsible office experience, including experience in various personnel functions
  • Experience recruiting exempt and non-exempt positions
  • Employee must possess a valid driver's license and maintain insurability as determined by the City's insurance carrier
  • Professional recruitment certification desirable
Benefits
  • Health insurance: Blue Cross/Blue Shield coverage provided to the employee and dependents
  • Dental insurance: Delta Dental coverage provided to employee and dependents
  • Vision insurance: EyeMed Vision coverage is available to employees and dependents
  • Life insurance: Securian/Ochs Life Insurance coverage provided for employee ($50,000), spouse ($10,000), and dependents ($5,000 each), with premiums paid by the City
  • Retirement plan: Mandatory Ameritas Retirement Plan - 6.5% of gross earnings matched by the City of Grand Island
  • Deferred compensation: Five optional Deferred Compensation Plans which allow pre-tax contributions up to $23,000/yr
  • Long-term disability: CIGNA - LTD provided for employee
  • Cafeteria/125 plan: Optional participation by the employee
  • VEBA plan (HRA): MidAmerica
  • PAID VACATION: Vacation leave is earned and accrued in bi-weekly increments
  • PAID HOLIDAYS: Nine paid holidays and two personal holidays
  • MEDICAL LEAVE: Accrual of 8 hours for each full calendar month of service cumulative to 1,150 hours

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