Office Manager to the Principal

1 month ago

Plymouth, Michigan, United States Plymouth-Canton Community Schools Full time
Job Title: Administrative Assistant to the PrincipalJob Summary:

The Administrative Assistant to the Principal will manage and carry out all functions of the school office in relation to school staff, students, parents, the general community, and district needs as directed by the principal.

Responsibilities:
  1. Assume responsibility for the general office.
  2. Provide a full range of customary secretarial support to the principal.
  3. Receive, assist, and process telephone inquiries.
  4. Assist in developing and preparing building newsletters, forms, etc. needed for communication.
  5. Maintain attendance information and prepare time sheets for all applicable building staff.
  6. Perform basic accounting duties.
  7. Maintain and submit monthly petty cash report as requested.
  8. Assume responsibility for accounting and banking.
  9. Monitor building budgets for fiscal responsibility.
  10. Monitor and order various supplies, equipment as needed for the building and staff.
  11. Register new students and process student records.
  12. Use SMART XL to type all requisitions, check requests, and initiate purchase orders necessary for the efficient operation of the school.
  13. Prepare confidential personnel evaluations.
  14. Perform basic computerized (Excel) accounting duties.
  15. Answer questions from students, teachers, and parents regarding school policies and procedures.
  16. Assist in emergencies as defined by building plan.
  17. Assist students as needed.
  18. Bending, lifting, and overhead work required.
  19. Perform other tasks as directed by immediate supervisor.
Requirements:
  • High school graduate or equivalent.
  • Experienced in office procedures, including the operation of copy machine, fax machine, and public announcement system.
  • Working knowledge of Microsoft Office, Gmail, Google Drive/Docs, and MiStar.
  • Interpersonal and judgmental skills necessary to work effectively with students, staff, and the public.
  • Ability to analyze work and projects to achieve maximum efficiency, anticipate problems, and provide solutions.
  • Possess excellent organizational skills.
  • Ability to set, manage, and coordinate multiple priorities.
  • Excellent written and oral communication skills.
  • Ability to take initiative and work independently without direct supervision.
  • Ability to maintain tact and diplomacy under stressful situations.
  • Ability to maintain confidential information.
  • Demonstrated commitment to continuous improvement.
Working Conditions:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit.

Work Environment:

Plymouth-Canton Community Schools is committed to a diverse and inclusive workplace. Plymouth-Canton Community Schools is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or any other legally protected status.

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