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HR Operations Specialist

2 months ago

Portland, Maine, United States Gulf of Maine Research Institute Full time
Title: Human Resources Coordinator

Supervisor: Human Resources Manager

Pay Grade: 4 Pay Grade Range: $42,222 to $67,600

Starting Salary Range: $44,000 to $50,000

Overview:

The Gulf of Maine Research Institute (GMRI) is committed to developing collaborative solutions for global ocean challenges. Our mission focuses on the resilience of the Gulf of Maine ecosystem and the communities that rely on it.

The Human Resources Coordinator plays a vital role in managing the organization’s payroll and benefits administration while addressing day-to-day employee inquiries. Key responsibilities encompass payroll processing, benefits management, onboarding of new hires, policy documentation, payroll compliance filings, and daily interactions with employees across various HR-related topics.

Responsibilities/Tasks:

General Human Resources:
  • Assist with administrative tasks such as compliance training, educational initiatives, and new employee orientation while contributing to team objectives.
  • Act as the primary contact for employee relations inquiries, escalating issues to the appropriate personnel when necessary.
  • Maintain HR documentation on SharePoint, including Department of Labor postings for legal compliance.
  • Oversee the employee performance review system, providing necessary support and training to staff.
  • Manage the personnel record filing system to meet organizational needs and comply with current employment regulations.
Benefits Administration:
  • Support the implementation and management of employee benefit programs.
  • Provide training and assistance to staff regarding all benefits offerings.
Payroll:
  • Execute all payroll entries, allocations, and reporting tasks.
  • Gather, input, and verify payroll data for timely processing.
  • Maintain payroll systems and prepare all necessary payroll reports to fulfill internal and external requirements.
  • Manage electronic personnel files, including withholdings, benefit deductions, and leave allocations.
  • Process payroll for new hires and terminations, reconciling monthly benefit insurance invoices.
  • Provide information on employee benefits, including vacation, holiday time, 401(k) plans, and health insurance.
  • Assist employees with payroll-related inquiries, including leave accruals and deductions.
Additional Responsibilities:
  • Collaborate with the marketing manager to integrate GMRI branding into recruitment and onboarding processes.
  • Manage social media postings to highlight active job openings.
  • Utilize content management systems to update job listings and HR-related information.
  • Coordinate photo sessions for new employees.
  • Solicit and compile staff biographies and updates.
  • Contribute to internal communication channels, including digital signage and staff presentations.
Requirements:
  • High school diploma or equivalent experience.
  • Strong verbal and written communication skills, along with excellent interpersonal abilities.
  • Experience in payroll processing and handling confidential information.
  • Background in benefits administration.
  • Ability to manage multiple tasks while maintaining attention to detail and meeting deadlines.
Qualifications:
  • Ability to work effectively with all staff levels while fostering positive relationships.
  • Commitment to ethical and professional standards.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Demonstrated capability to engage with all organizational levels and contribute as a team member.
Diversity and Inclusion:

The Gulf of Maine Research Institute is dedicated to providing equal access and employment opportunities without discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, or veteran status.

Salary and Benefits:

GMRI offers a competitive salary and benefits package.

Application Instructions:

All applications must include a cover letter and resume. Review of applications will begin immediately.