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Senior Executive Coordinator

2 months ago

Dublin, Ohio, United States The SYGMA Network Full time

POSITION OVERVIEW

Deliver comprehensive administrative assistance to designated senior executives, encompassing calendar oversight, travel logistics, presentation preparation, and expense documentation. Oversee the daily tasks of a small team of administrative professionals.

Key Responsibilities:

  • Recruit, train, and manage a team of 1-3 administrative staff.
  • Organize and schedule intricate activities, meetings, travel, conferences, and departmental functions.
  • Execute calendar management, coordinating meetings and calls effectively.
  • Draft written communications, announcements, and presentations.
  • Handle sensitive information with utmost confidentiality.
  • Serve as a project manager for special initiatives.
  • Plan and facilitate Senior Management Meetings, Summit Meetings, and Sales Conferences, including venue selection, travel arrangements, and all related activities.
  • Receive and disseminate press releases and general information.

Qualifications:

Education:

  • High School Diploma required; Bachelor's degree is highly preferred.

Experience:

  • 5-7 years of experience in executive administrative roles is required.
  • 2-3 years of experience in a leadership capacity is strongly preferred.

Professional Competencies:

  • Exceptional verbal and written communication abilities.
  • Ability to maintain the highest standards of confidentiality.
  • Meticulous attention to detail and strong organizational skills.
  • Capability to interact effectively with all departments and represent senior leadership professionally.
  • Proven ability to communicate effectively with clients and external stakeholders.
  • High proficiency in MS Office Suite, including Word, Excel, PowerPoint, and Outlook.
  • Demonstrated leadership capabilities.
  • Ability to cultivate strong relationships with both internal and external stakeholders.
  • Proven track record of delivering timely and accurate results.
  • Strong technical and organizational skills.
  • Ability to thrive in high-pressure situations and meet tight deadlines.
  • Capacity to manage multiple priorities simultaneously.
  • Some travel may be necessary.

Physical Requirements:

  • Regularly required to use hands for various tasks and communicate verbally.
  • Frequent sitting for extended periods and regular use of the telephone.
  • Regularly required to stand, walk, and reach with hands and arms.
  • Must be able to lift and/or move up to 25 pounds. Specific vision abilities required include close vision and the ability to adjust focus.

The working conditions and physical demands outlined are representative of those that must be met by an associate to successfully perform the essential functions of this role. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Work Environment:

  • This role is primarily office-based, with some time spent in operational areas. While performing job duties, the employee may occasionally work near moving mechanical parts and may be exposed to contained toxic or caustic chemicals, electrical hazards, and radiation risks. The noise level in the work environment is typically moderate.

Work Schedule:

  • This is a full-time position. The incumbent must be flexible to work varying schedules, which may include shifts (days or nights), weekdays or weekends, and some holidays. Work hours may vary based on departmental needs.

Travel Requirements:

  • This position may require occasional travel.
  • The above description reflects the general details necessary to outline the principal functions of the position and should not be construed as an exhaustive list of all work requirements inherent in the role.