Administrative Support Specialist
2 weeks ago
EXCEL Group, a leading industrial contractor, is dedicated to delivering outstanding projects and services. We are currently in search of an Administrative Support Specialist to enhance our operational efficiency at our maintenance facility. This position plays a crucial role in providing vital administrative assistance within our industrial office setting.
Key Responsibilities:
- Accurately input and maintain numerical data, including the creation of spreadsheets and pricing entries.
- Conduct daily reviews of billing documents to ensure accurate pricing is applied to customer invoices and our internal database.
- Maintain close communication with the sales team to address customer inquiries regarding invoices and other related issues.
- Handle confidential customer information with discretion.
- Prepare, review, and organize reports, production logs, and other essential documentation.
- Execute data updates and maintenance tasks as required.
- Perform account reconciliation and investigation activities.
- Oversee and manage office supplies and equipment inventory, ensuring timely orders and availability.
Qualifications:
- A high school diploma is mandatory.
- Previous experience in a clerical or administrative capacity is essential.
- Experience with SAP is preferred but not mandatory.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is advantageous.
- Strong organizational skills and meticulous attention to detail, with the ability to juggle multiple tasks effectively.
- Excellent written and verbal communication skills are necessary.
- Ability to work independently as well as collaboratively within a team.
- Background checks, physical assessments, and drug screenings will be conducted.
Benefits:
We provide a comprehensive benefits package that includes health, dental, and vision coverage to support your well-being and that of your family. Additionally, we offer a 401(k) plan with employer matching, along with supplementary benefits such as short and long-term disability coverage, paid holidays, and vacation time.
Work Schedule:
- Monday to Friday, from 7:30 AM to 4:00 PM
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