Accounts Payable Coordinator
3 weeks ago
Position: Accounts Payable Specialist
Reports to: AR/AP Manager
OUR MISSION
- To empower our clients to enhance their operations by providing the most advanced, high-quality portable machining, welding, and testing tools directly at their sites.
- Ensure an exceptionally positive customer experience in every interaction.
- Enjoy the process of delivering value.
OUR VALUES
Core Competencies for All Employees: Integrity, Team Collaboration, Accountability, Customer Orientation, Safety, Quality Assurance, Global Awareness, Innovation, Adaptability. Managerial Competencies (in addition to the above): Performance Management, Strategic Insight, Business Acumen, Organizational Excellence.
JOB SUMMARY
The Accounts Payable Specialist is responsible for managing, tracking, and executing all facets of the accounts payable and cash outflow processes in alignment with company policies.
KEY RESPONSIBILITIES
- Oversee the processing of all necessary cash outflows, including inventory acquisitions, operational expenses, and travel reimbursements.
- Collaborate with Supply Chain to determine suitable payment terms and any required pre-payments for inventory.
- Advise on the timing of cash outflows based on projected cash flow.
- Provide support to other members of the Finance Team as needed.
- Match invoices with purchase orders and receiving documents.
- Prepare and process payments, including regular check runs, wire transfers, and ACH transactions.
- Manage travel expense reporting, including personal and company credit card expenses.
- Submit forms for maintaining and updating 1099s.
- Organize accounting documents in designated locations.
- Respond to inquiries from internal and external parties regarding expenses and payment statuses.
- Assist in monthly closing activities.
- Prepare accounts payable accruals at month-end and reconcile A/P sub-ledgers with the general ledger.
- Reconcile various accounts, including prepaid expenses and clearing accounts.
- Maintain professionalism under pressure, demonstrate effective interpersonal skills, and adhere to attendance and punctuality standards.
- Perform additional duties as required.
EDUCATION / EXPERIENCE
- Associate's degree with a focus on accounting; or 3-5 years of relevant experience; or a combination of education and experience.
- Familiarity with contemporary accounting tools and methodologies (e.g., ERP systems, electronic invoice management, Excel).
- Demonstrated ability to collaborate effectively with external departments to support accounts payable processes.
- Proven capability to thrive in a fast-paced environment, manage multiple priorities, and adapt to workflow changes.
- Ability to be present on-site as required to support the Finance team.
- Proficient in Microsoft Office Suite, particularly Excel.
PHYSICAL DEMANDS
The physical requirements outlined here are representative of those that must be met by an employee to successfully perform the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While executing the duties of this position, the employee is frequently required to communicate effectively, stand, walk, crouch, bend, and use hands to handle or feel objects.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. While performing the duties of this role, the employee may be exposed to moving mechanical parts, fumes, airborne particles, and moderate noise levels.
EQUAL EMPLOYMENT OPPORTUNITY
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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