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Financial Operations Specialist

3 months ago

Newberg, Oregon, United States Specialized Fabrication Equipment Group Full time
Job Overview

Position: Accounts Payable Specialist

Reports to: AR/AP Manager

OUR MISSION

  • To empower our clients to enhance their operational efficiency through the provision of innovative, high-quality portable machining, welding, and testing tools.
  • To ensure an exceptional customer experience in every interaction.
  • To foster a fun and engaging work environment.

OUR VALUES

Core Competencies for All Employees: Honesty, Integrity & Ethical Behavior; Teamwork; Ownership, Accountability & Results-Orientation; Customer Focus; Safety, Quality & Continuous Improvement Focus; Global Perspective; Innovative Spirit; Adaptive & Resilient. Managerial Competencies (in addition to the above): Performance Management & Developing Others; Strategic Vision & Change Agency; Business Acumen; Organizational Excellence.

JOB SUMMARY

The Accounts Payable Specialist is responsible for managing, tracking, and executing all facets of the accounts payable and cash outflow processes in alignment with company policies and standards.

KEY RESPONSIBILITIES

  • Oversee the processing of all necessary cash outflows for the organization, encompassing inventory purchases, operational expenses, and travel reimbursements.
  • Collaborate with Supply Chain to define suitable payment terms and any required pre-payments for inventory acquisitions.
  • Advise on the timing of cash outflows based on projected cash balances.
  • Provide support to other members of the Finance Team as needed.
  • Match invoices with purchase orders and receiving documents.
  • Prepare and process payments, including recurring check runs, wire transfers, and ACH transactions.
  • Manage travel expense reporting, including personal and company credit card expenses.
  • Submit necessary forms to maintain and update 1099 records.
  • Organize and file accounting documents appropriately.
  • Address internal and external inquiries regarding expenses and payment statuses.
  • Assist in monthly closing activities.
  • Prepare accounts payable accruals at month-end and reconcile A/P sub-ledgers with the general ledger.
  • Reconcile various accounts, including prepaid expenses and clearing accounts.
  • Maintain professionalism under pressure, demonstrate strong interpersonal skills, and ensure punctuality and attendance.
  • Perform additional duties as required.

EDUCATION / EXPERIENCE

  • Associate's degree with a focus on accounting; or 3-5 years of relevant experience; or a combination of education and experience.
  • Familiarity with contemporary accounting tools and processes (e.g., ERP systems, electronic invoice management, Excel).
  • Demonstrated ability to collaborate effectively with external departments to support accounts payable processes.
  • Proven capability to thrive in a fast-paced environment, manage multiple interruptions, and prioritize tasks effectively.
  • Willingness to be onsite as necessary to support the Finance team and business operations.
  • Proficient in Microsoft Office Suite, particularly Excel.

PHYSICAL DEMANDS

The physical demands outlined here are representative of those that must be met by an employee to successfully perform the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. While executing the duties of this position, the employee is frequently required to communicate effectively, stand, walk, crouch, bend, and utilize hands for various tasks.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this role. While fulfilling the responsibilities of this position, the employee may be exposed to moving mechanical parts, fumes, airborne particles, toxic or caustic chemicals, and moderate noise levels.

EQUAL EMPLOYMENT OPPORTUNITY

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. We are a drug-free workplace and require proof of legal authorization to work in the US.