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Office Services Specialist
2 months ago
Position Title: Office Services Coordinator
Department: Office Services
Status: Non-Exempt
Location: Van Nuys
About Us:
At Momentous Insurance Brokerage, a part of Marsh & McLennan Agency, we pride ourselves on our award-winning and inclusive workplace culture. Our success is driven by over 9,000 talented professionals who are dedicated to making a meaningful impact through their work.
Role Overview:
As an Office Services Coordinator, you will play a crucial role in ensuring the smooth operation of our office. Your responsibilities will include:
- Assisting with guest reception and providing a welcoming environment.
- Managing incoming calls and directing them appropriately.
- Coordinating the setup of conference rooms for meetings.
- Handling mail distribution and special office projects.
- Maintaining office supply inventory and ensuring availability.
- Supporting various teams within the Office Services Department.
Qualifications:
We are looking for candidates with the following skills and experience:
- Previous administrative experience, including data entry and appointment scheduling.
- Proficiency in Microsoft Office Suite and Google Workspace.
- Excellent verbal and written communication skills.
- Strong organizational skills to manage tasks and deadlines effectively.
- Attention to detail for accurate record-keeping and data entry.
- Customer service orientation for interacting with clients and colleagues.
- Problem-solving skills to address challenges efficiently.
- Ability to adapt to changing priorities and tasks.
- Team-oriented mindset to collaborate effectively with others.
Preferred Qualifications:
While not required, the following qualifications are advantageous:
- A college degree is preferred, with a high school diploma as a minimum requirement.
- At least one year of clerical experience.
- Familiarity with Applied EPIC AMS is a plus.
Work Environment:
This position requires the ability to use a computer for extended periods and operate standard office equipment. The work is conducted in a typical office environment.
Benefits:
We value our employees and offer a comprehensive benefits package that includes:
- Generous paid time off.
- Tuition reimbursement and opportunities for professional development.
- Charitable contribution matching programs.
- Stock purchase options.
At Momentous Insurance Brokerage, we celebrate diversity and are committed to creating an inclusive environment for all employees. We are proud to be an equal opportunity employer.
