Administrative Support Specialist
1 week ago
This is a general office support position that requires a wide range of routine clerical and administrative duties. The ideal candidate will have a high school diploma or equivalent and one year of experience in a general office environment.
Key Responsibilities:
- Take, refer, and handle incoming messages
- Maintain manual and computer files
- Prepare and/or type reports, records, and correspondence
- Order and maintain an inventory of general office supplies
- Greets visitors and receives and responds to inquiries
- Answers telephones and operates switchboard
- Creates labels, memos, departmental phone lists, purchase orders, requisitions, and requests for vouchers
- Assists with the preparation of departmental duties and schedules events and programs
- Maintains various files, makes copies, scans, and faxes documents, and makes appointments as necessary
- Collects, opens, time stamps, and distributes mail
- May collect payments for various services and/or fines
Requirements:
- Knowledge of departmental policies and procedures
- Knowledge of basic office and general clerical practices and procedures
- Skill in operating current, standard office equipment
- Skill in organizing and maintaining filing systems
- Ability to handle multiple interruptions and adjustments to priorities throughout the day
- Ability to use tact and diplomacy in dealing with the general public and employees of various county offices
- Ability to understand and carry out oral and written instructions
- Ability to accurately record and transfer data from one source to another, and maintain strict confidentiality
Working Conditions:
Work is typically performed in an office.
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