Administrative Support Specialist
7 days ago
We are seeking an Administrative Support Specialist to join our team at LADGOV CORPORATION. This role will play a crucial part in the efficient operation of our office by managing the collection and assembly of cost data, processing payment application requests, and ensuring compliance with NRCS policies and procedures.
Key Responsibilities- Substantiate Payment Requests: Compile and review supporting documents to substantiate payment requests, ensure payment requests comply with long-term contracting provisions and obligated spending limits, confirm land control, eligibility payments limitation, and signature authority, complete payment checklists by accessing documentation from FSA and NRCS databases.
- Track Producer Requests for Wetland Compliance and Highly Erodible Land Assistance: Maintain wetland determination and highly erodible land case files, coordinate paperwork and record-keeping with the USDA Farm Service Agency, track requests for appeals related to issued determinations.
- Prepare Map Update Determinations: Update forms based on provided maps for accurate map rendering and program allocation, prepare determination letters, certified mail forms, and other necessary correspondence.
- Assist Field Staff with Food Security Act Compliance Workload: Mail notification letters, gather crop history information, maintain calendars.
- NRCS Software and File Management: Gain knowledge of NRCS software (Protracts, Fund Manager, FA Tracker, Conservation Desktop, Document Management System, Excel, NEST), establish and maintain participant files in Document Management System and Protracts.
- Easement Coordination and Monitoring: Coordinate and engage with partners and landowners on easements, maintain monitoring spreadsheets and enter data into NEST, navigate CUA process to obtain signatures and upload forms.
- Review Accuracy of Documentation: Review documentation for accuracy, compliance with regulations, and justification of vouchers, invoices, claims, and statements, process program payment information and prepare documents for District Conservationist's signature.
- Contract Maintenance: Review existing contracts for modifications, non-compliance, transfers, cancellations, and payments, ensure completeness of documents, obtain signatures, and enter appropriate information into Protracts, maintain hard copy and Document Management System (DMS) files.
- Data Reporting: Assemble reports from various data sources to assist NRCS in answering data calls related to accomplished work, demand for services, and administrative tasks.
- Administrative Tasks: Maintain Civil Rights 530 folders on SharePoint, maintain various team tracking documents on SharePoint, including completed contracts, workload progress, expiring contracts, payment, and modification tracking.
- Professional Development: Participate in trainings, program calls, and team meetings to remain aware of current policy.
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Administrative Support Specialist
7 days ago
Riverhead, New York, United States LADGOV CORPORATION Full timeJob Title: Administrative Support Specialist We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Support Specialist. In this role, you will play a crucial part in the efficient operation of our office by managing the collection and assembly of cost data, processing payment application requests, and ensuring...
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Administrative Support Specialist
7 days ago
Riverhead, New York, United States LADGOV CORPORATION Full timeJob Title: Administrative Support SpecialistAt LADGOV CORPORATION, we are seeking a highly organized and detail-oriented individual to join our team as an Administrative Support Specialist. In this role, you will play a crucial part in the efficient operation of our office by managing the collection and assembly of cost data, processing payment application...
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Executive Support Specialist
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Administrative Support Professional
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Riverhead, New York, United States Cornell Cooperative Extension Full timeAbout the JobWe are seeking a highly skilled and experienced Senior Administrative Assistant to join our team at Cornell Cooperative Extension. As a key member of our operations staff, you will provide administrative support to the Executive Director and Operations Coordinator, ensuring seamless day-to-day operations and strategic planning.**Estimated...
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Administrative Support Coordinator
7 days ago
Riverhead, New York, United States LADGOV CORPORATION Full timeJob Description:LADGOV CORPORATION is seeking an experienced Administrative Support Coordinator to manage payment processing and administrative tasks. The ideal candidate will possess strong organizational skills, proficiency in NRCS software, and excellent communication skills.Key Responsibilities:Manage Payment Processing: Ensure timely and accurate...
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Medical Support Specialist
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Riverhead, New York, United States Cornell Cooperative Extension Full timeJob Description:This position supports the Executive Director's office under the guidance of the Operations Coordinator. The successful candidate will provide discretion and initiative to perform administrative tasks, including word processing, database manipulation, and data analysis.The Sr. Administrative Assistant will assist with executive-level meetings...
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Senior Administrative Coordinator
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Riverhead, New York, United States Cornell Cooperative Extension Full timeAbout the OpportunityWe are excited to offer a dynamic and challenging opportunity for a Senior Administrative Assistant to join our team at Cornell Cooperative Extension. As a key member of our operations staff, you will provide administrative support to the Executive Director and Operations Coordinator, ensuring seamless day-to-day operations and strategic...
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Executive Assistant Legal Support Specialist
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Riverhead, New York, United States Legal Services Full timeAbout Our CompanyProviding legal services to our clients for over 25 years, we are dedicated to delivering exceptional results.Our team is passionate about upholding the highest standards of professionalism and integrity in all aspects of our work.We take pride in our commitment to excellence and strive to make a positive impact in our community.Job...
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Senior Administrative Professional
3 weeks ago
Riverhead, New York, United States Cornell Cooperative Extension Full timeAbout the RoleWe are seeking a highly skilled Senior Administrative Professional to join our team at Cornell Cooperative Extension. This role will provide administrative support to the Executive Director and assist with various tasks related to operations, finance, and human resources.The ideal candidate will have experience in office administration,...
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Peer Support Specialist
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Riverhead, New York, United States Family Service League Inc. Full timeAbout Our TeamFamilies and individuals facing challenges deserve unwavering support and respect. As a Peer Specialist at Family Service League Inc., you will be part of a diverse and inclusive workforce committed to meeting the needs of our clients and reflecting the communities we serve.Job Description:Provide outreach support and coordination of care for...
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Medical Office Support Specialist
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Riverhead, New York, United States Northwell Health Full timeNorthwell Health seeks a Medical Office Assistant to support our team of clinicians and medical professionals. As a key member of our healthcare team, you will play a vital role in providing exceptional patient care and administrative support.Job SummaryThe Medical Office Assistant is responsible for preparing treatment rooms, interviewing patients,...
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