Travel Expense Operations Manager

1 week ago


Simi Valley, California, United States AeroVironment Full time

About Us

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AeroVironment is a global leader in unmanned aircraft systems (UAS) and tactical missile systems, with a rich history of technological innovation spanning over 45 years.

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We are seeking a highly skilled Travel Expense Operations Manager to join our team. As a key member of our Corporate Accounts Payable and Accounting team, you will be responsible for overseeing AeroVironment's expense reimbursement process, including ownership and administration of our Concur Expense Management system.

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Your Key Responsibilities:

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  • Manage and maintain the Concur Expense Management system for optimal performance, including implementing system updates and enhancements in coordination with AV's DBT team and Concur support.">
  • Process employee expense reports, as needed, depending on volume of submitted expense reports. Resolve discrepancies and issues related to expense submissions.">
  • Provide user support and training to employees on system functionalities.">
  • Conduct end-user Concur training sessions for new employees, as well as organize ongoing training programs to keep existing employees updated on policy changes and system enhancements. Create & maintain training videos and manuals as needed.">
  • Monitor corporate credit card reconciliations and address any discrepancies or misuse.">
  • Maintain/update employee data, chart of account information, workflow routings, validation rules & policy guidelines in Concur.">
  • Audit/review expense reports to ensure compliance with AV's Travel & Entertainment policy and regulatory requirements.">
  • Support SOX testing to ensure compliance with Internal Controls over Travel and Expense Reporting.">
  • Collaborate with the Accounts Payable team to ensure seamless employee reimbursement processes.">
  • Identify opportunities for process improvements and implement solutions.">
  • Monitor key performance indicators related to T&E processes and analyze data to identify trends and areas for cost savings. Generate ad hoc T&E reports as needed.">
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Requirements:

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  • Bachelor's degree in a related field preferred. Relevant experience may be considered in lieu of a degree.">
  • Minimum 3 years of relevant experience or equivalent combination of education, training, and experience. Prior people leadership preferred.">
  • Experienced in an automated Expense Report Program(s) environment.">
  • Proficiency in Microsoft Office, especially Excel, as well as database systems (preferred).">
  • Attention to detail and ability to work efficiently while prioritizing workload.">
  • Communicates effectively with internal and external customers. Is customer-service oriented.">
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We Offer:

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  • A competitive salary range of $62,741 - $88,935.">
  • An excellent benefits package, including medical, dental vision, 401K with company matching, a 9/80 work schedule, and a paid holiday shutdown.">
  • The opportunity to work with a dynamic team in a fast-paced, deadline-driven environment.">
  • A supportive work environment that encourages growth and development.">
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About This Role:

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This role requires U.S. citizenship or permanent residency (Green Card holder), per ITAR definition.

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Please note that this position involves access to sensitive information and requires adherence to strict security protocols.



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