Courtroom Clerk for the Honorable Judge

3 weeks ago

Portland, Oregon, United States State of Oregon Full time
Job Summary

We are seeking a highly skilled and detail-oriented Courtroom Clerk to provide administrative support to the Honorable Jeffrey Jones. This is a full-time, limited-duration position, currently funded through June 30, 2025. Continuation beyond that date is subject to available funding.

Key Responsibilities
  • Prepare the courtroom for daily proceedings, including setting up equipment and ensuring a smooth workflow.
  • Swear in witnesses, mark and maintain exhibits, and monitor proceedings to ensure accuracy and fairness.
  • Manage juries, including drawing, empaneling, and maintaining their transportation and security.
  • Assist attorneys, litigants, and the public in using court services and answer questions about case status or court procedures.
  • Back up the judicial assistant by preparing files for pretrial review, preparing motions, orders, and judgments, managing the judge's docket and legal library, retrieving case law, and reviewing documents filed with the court for accuracy and completeness.
Requirements
  • At least three (3) or more years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.
  • Possess a high school diploma or equivalent.
  • Any combination of equivalent to three (3) years of experience that typically supports the knowledge, skills, and abilities for the position.
Preferred Qualifications
  • Experience performing a variety of clerical or administrative tasks in a business or professional environment, including reviewing documents for accuracy, content, and grammar.
  • Experience explaining complex rules, policies, procedures, or processes to individuals who have difficulty understanding.
  • Experience identifying and safeguarding confidential information and materials that must be accessed and managed via an electronic case management system.
  • Experience working in a court or legal environment where customers face challenging life circumstances and stressful situations that require tactful and professional assistance.
  • Experience working with underrepresented communities.
  • Degrees in criminal justice, criminology, or legal studies preferred, but not required.
  • Experience working as a paralegal or legal assistant is preferred but not required.
Working Conditions
  • This is a full-time position, and the work schedule is 8:00 a.m. to 5:00 p.m. Monday through Friday. This position is eligible for overtime compensation for hours worked in excess of 40 per work week.
  • Occasional after-hours or overtime work may be required.
  • Frequent phone and in-person contact with people from diverse backgrounds.
  • Frequent phone and in-person contact with people who may be facing challenging life circumstances or highly stressful situations.
  • Regular use of the following equipment: telephone, OJD-assigned computer with multiple monitors, copy machine, fax machine, and scanner.

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