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Financial Operations Specialist

2 months ago

Baton Rouge, Louisiana, United States Geaux Eat Restaurants HQ Full time
Job Summary

The Staff Accountant provides oversight of the company's financial operations, ensuring accurate and timely processing of payables and receivables. This role involves reviewing and approving invoices, coding to the appropriate business units and general ledger accounts, and monitoring accounts payable aging reports.

Key Responsibilities

  • Reviews and approves invoices processed by financial operations specialists, ensuring accurate coding and monitoring of accounts payable aging reports.
  • Processes files and invoices received, codes to appropriate general ledger accounts and validates coding entered by operations.
  • Imports accounts payable invoices into accounting systems, scans, files, and codes invoices received.
  • Monitors the general accounting and accounts payable shared email accounts, ensuring timely responses and follow-up on issues.
  • Confirms the accuracy of invoice information and supporting documentation, reaching out to operators and other team members as needed.
  • Provides effective and proactive communication with vendors, completing new vendor setup forms and collecting necessary vendor information.
  • Completes monthly credit card and bank accounts reconciliations, including confirmation of supporting receipts and required documentation.
  • Provides management with clerical assistance as requested, participating in system enhancement or implementation projects.
  • Prepares weekly payables request worksheets and submits to Treasury Management for payment approval, ensuring approved payments are processed and released in a timely manner.
  • Manages vendor rosters, ensuring accurate vendor setup and timely changes, creating and maintaining departmental resources, including vendor lists, payment terms, and other pertinent information.
  • Prepares and/or reviews sales tax reports based on invoices and established departmental procedures, ensuring timely submission for review and approval by management.
  • Serves as lead in resolving vendor conflicts and reconciling the AP subledger.
  • Maintains knowledge of departmental practices and procedures, performing other related duties as assigned.

Requirements

  • Excellent verbal and written communication skills, with a positive attitude and willingness to help other team members.
  • Excellent organizational skills and attention to detail, with proficiency in Microsoft Office Suite and accounting software.
  • A business or accounting degree is preferred, with 2+ years' experience in an accounting role.