Administrative Support Specialist

4 weeks ago


New York, New York, United States Varite Full time
About the Position

We are seeking a highly skilled and experienced Administrative Support Specialist to join our Administration team at Varite. As a key member of our team, you will be responsible for providing comprehensive support to our clients and colleagues.

Key Responsibilities
  • Provide exceptional customer service to clients and guests, ensuring a positive and professional experience.
  • Manage multiple conference room and guest space calendars, ensuring seamless coordination and communication with meeting organizers and administrative staff.
  • Register all guests and clients properly with the building security system, maintaining accurate records and ensuring compliance with security protocols.
  • Order, prepare, and clean up catering as necessary for client meetings, maintaining a high level of professionalism and attention to detail.
  • Prepare purchase orders for office supplies, maintaining accurate inventory and ensuring timely delivery.
  • Coordinate with administrative staff and premises department to maintain the appearance of the reception area, conference rooms, pantries, and restrooms, ensuring a clean and welcoming environment.
  • Complete special projects for management as needed, demonstrating flexibility and a willingness to adapt to changing priorities.
Requirements
  • Bachelor's degree with 1-2 years of related experience.
  • Strong knowledge of MS Office, including Outlook, Word, Excel, and PowerPoint.
  • Ability to effectively communicate and collaborate with diverse personalities in all levels of management, as well as outside vendors and clients.
  • Strong customer service skills and good interpersonal, organizational, communication, and problem-solving skills.
  • Ability to lift 25lbs and successfully pass a background and credit check.
What We Offer

Varite offers a competitive pay rate range of $25-26/hr, a dynamic and fast-paced work environment, and opportunities for professional growth and development.



  • New York, New York, United States 24 Seven Talent Full time

    Administrative Support Specialist Overview:As a key member of the 24 Seven Talent team, the Administrative Support Specialist will provide exceptional administrative support and assistance in a professional and efficient manner.Responsibilities:• Provide administrative support to the team, including answering the main phone line, directing calls, and...


  • New York, New York, United States Private Equity Firm Full time

    Administrative Support SpecialistA boutique, Midtown Private Equity firm seeks an experienced Administrative Support Specialist to join their team. This administrative professional will support a Partner, Managing Director and their team.Key Responsibilities:Calendar managementTravel coordinationExpense reportingAid executive and team in preparing for...


  • New York, New York, United States Venture Together Full time

    Administrative Program Support SpecialistVenture Together is a not-for-profit organization providing support and services for individuals with diverse needs. We are seeking an Administrative Program Support Specialist to join our team.Key Responsibilities:Assist the Director of Community Habilitation and Respite Services with administrative tasks, including...


  • New York, New York, United States Winston Support Services Full time

    Job SummaryWe are seeking a highly skilled Administrative Assistant to join our team at Winston Support Services.Key ResponsibilitiesCoordinate meetings and eventsHandle travel and entertainment arrangementsFollow up on internal interviews and track progressPrepare new hire paperwork and maintain recruiting effortsManage campus recruiting and social media...


  • New York, New York, United States Winston Support Services Full time

    Job SummaryWe are seeking a highly skilled Administrative Assistant to join our team at Winston Support Services.The ideal candidate will have 5+ years of experience in Human Resources and be proficient in coordinating meetings, handling travel and entertainment, and tracking progress.Responsibilities will include preparing new hire paperwork, managing...


  • New York, New York, United States Winston Support Services Full time

    Job OverviewWe are seeking a highly skilled Administrative Assistant to join our team at Winston Support Services.The ideal candidate will have 5+ years of experience in Human Resources and be able to coordinate meetings, handle travel and entertainment, and track progress.Responsibilities will include preparing new hire paperwork, managing campus...


  • New York, New York, United States Makonis Full time

    Administrative Support SpecialistWe are seeking a highly organized and proactive Administrative Support Specialist to ensure the smooth and efficient operation of administrative functions within our organization.Key Responsibilities:Manage administrative assets, including phones and inventory, to optimize efficiency and productivity.Oversee small to medium...


  • New York, New York, United States Makonis Full time

    Administrative Support SpecialistWe are seeking a highly organized and proactive Administrative Support Specialist to join our team at Makonis. The ideal candidate will have at least 5 years of experience in managing administrative assets, such as phones and inventory, along with exposure to overseeing small to medium corporate car fleets.Key...


  • New York, New York, United States New York University Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Support Specialist to join our team at New York University. As an Administrative Support Specialist, you will be responsible for providing administrative support to our department, including performing a wide range of clerical, secretarial, and general office duties.Key...


  • New York, New York, United States Gable Search Group Full time

    Temporary Administrative Support Specialist OpportunityWe are seeking a highly organized and detail-oriented Temporary Administrative Support Specialist to join our team at Gable Search Group. As a key member of our team, you will be responsible for providing administrative support in the healthcare and insurance industry.Key Responsibilities:Execute data...


  • New York, New York, United States Workoo Technologies Full time

    About the JobWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Workoo Technologies. The successful candidate will provide administrative support to department management, ensuring seamless day-to-day operations.Key ResponsibilitiesAct as the primary point of contact for internal and external...


  • New York, New York, United States Intelliswift Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Support Specialist to join our team at Intelliswift. The successful candidate will provide comprehensive administrative support to our Technology Function, ensuring seamless day-to-day operations and contributing to the success of our organization.Key ResponsibilitiesCalendar...


  • New York, New York, United States Venture Together Full time

    Job SummaryThe Administrative Program Support Specialist plays a vital role in ensuring the smooth operation of our department. Reporting directly to the Director of Community Habilitation and Respite Services, this position is responsible for completing administrative tasks with accuracy and efficiency.Key ResponsibilitiesAssist with payroll, billing, and...


  • New York, New York, United States Venture Together Full time

    Job SummaryThe Administrative Program Support Specialist plays a vital role in ensuring the smooth operation of our department. Reporting directly to the Director of Community Habilitation and Respite Services, this individual will be responsible for completing administrative tasks, including payroll, billing, and scheduling training. Strong organizational...


  • New York, New York, United States State of Delaware Full time

    About the RoleWe are seeking a highly skilled Administrative Specialist III to join our team at the State of Delaware. As a key member of our staff, you will provide administrative support to the Social Service Senior Administrator at the Delaware Psychiatric Center.Key ResponsibilitiesRepresent the agency on behalf of their superior and provide...


  • New York, New York, United States Varite Full time

    About the PositionWe are seeking a highly skilled and experienced Administrative Support Specialist to join our Administration team at Varite. As a key member of our team, you will be responsible for providing comprehensive support to our clients and colleagues.Key ResponsibilitiesProvide exceptional customer service to clients and guests, ensuring a...


  • New York, New York, United States State of Delaware Full time

    Job SummaryWe are seeking an experienced Administrative Specialist III to join our team at the State of Delaware. This is a Casual/Seasonal position that requires strong administrative skills and attention to detail.Key ResponsibilitiesProvide administrative support to the Social Service Senior Administrator at the Delaware Psychiatric Center.Represent the...


  • New York, New York, United States Center for Workforce Inclusion Full time

    Job OpportunityThe Center for Workforce Inclusion is seeking a highly skilled Administrative Support Specialist to join our team. This role will provide critical support to the Senior Environmental Employment (SEE) Program, working closely with the Regional Training Provider Coordinator and the Regional Lead (Pb) Coordinator.Key Responsibilities:Review and...


  • New York, New York, United States Trinity Health Full time

    Our Commitment to Diversity and InclusionAt Trinity Health, we believe that a diverse and inclusive workforce is essential to delivering high-quality care to our patients. We are committed to creating a workplace where everyone feels valued, respected, and empowered to contribute their best work.We strive to foster a culture of inclusivity, where colleagues...


  • New York, New York, United States Sloss Eckhouse Dasti Haynes LawCo Full time

    About Sloss Eckhouse Dasti Haynes Law CoWe are a boutique entertainment law firm founded in 1993, representing clients in all aspects of motion picture, television, and new media financing, production, and distribution.Job SummaryWe are seeking an experienced Administrative Support Specialist to join our team. The successful candidate will provide...