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Election and Property Records Administrator
2 months ago
Are you an organized and detail-oriented individual with a strong interest in real estate and electoral processes? The City of New Haven is looking for a committed professional to fill the role of Election and Land Records Specialist within our Clerk's Office.
This position combines essential duties related to the documentation of legal real estate transactions with significant responsibilities in supporting a fair and efficient electoral process.
If you excel in a dynamic setting, have outstanding organizational abilities, and are dedicated to serving the community, we encourage you to consider this rewarding opportunity.
Key ResponsibilitiesThis role involves specialized clerical tasks that include the recording of all legal documents associated with real estate, such as mortgages, deeds, and foreclosures, while also engaging in various aspects of the electoral process. Additionally, you will assist with other operational duties within the Clerk's Office.
Your responsibilities will encompass general clerical tasks and responding to inquiries from the public and other departments regarding election procedures, land records, and other functions of the Clerk's Office.
Typical Duties Include:- Recording all legal documents related to real estate transactions into a digital database.
- Conducting research and administrative studies, preparing reports with recommended actions.
- Assisting with all aspects of the electoral process, including absentee ballot management and adherence to the election calendar.
- Maintaining campaign finance documentation and preparing mandated reports for state authorities.
- Supporting title searchers, attorneys, and the public in record research, both electronically and manually.
- Analyzing and validating documents for indexing and ensuring accuracy in permanent records.
- Indexing various deeds and entering transactions into the database.
- Processing requests for property descriptions and deed information.
- Performing general office duties, including payroll preparation, mail distribution, and public inquiries.
- Issuing licenses and ensuring compliance with state regulations.
- Administering oaths and serving as a Notary Public as needed.
- Participating in community activities sponsored by the City or department.
Applicants should possess a high school diploma and have at least one year of experience in customer service and data entry.
Skills and Abilities- Detail-oriented with strong organizational skills.
- Able to thrive in a fast-paced environment.
- Proficient in various software applications relevant to the department.
- Capable of interacting effectively and courteously with the public and colleagues.
- Ability to interpret state statutes and learn various functions of the Clerk's Office.
- Familiarity with the interpretation of deeds and land records for indexing.
- Bilingual abilities (Spanish) are preferred.
Must obtain a Notary Public license within six months of hire and be flexible to work outside standard business hours as needed.
Employment TermsThis position is part of a collective bargaining agreement and requires successful completion of a background check, physical examination, and a probationary period.
Application ProcessInterested candidates should complete their user registration and submit their application through the designated job posting.
