Administrative Operations Manager

3 weeks ago


West Chester, Pennsylvania, United States Juno Search Partners - Open Positions Full time

Juno Search Partners seeks a highly skilled Administrative Operations Manager to join our team. As a key member of our operations department, you will oversee the administration of our office, providing exceptional support to our C-Suite executives and contributing to the success of our organization.

Key Responsibilities:

  • Manage the daily activities of the office, including scheduling, travel arrangements, and calendar management for senior leadership
  • Oversee expense management, including submitting and reconciling expense reports
  • Maintain an organized file system for various departments
  • Research and analyze data to prepare documents for review and presentation
  • Provide general administrative support to the office, including vendor and maintenance management, mail sorting and distribution, greeting visitors, and handling inquiries
  • Assist in preparing regularly scheduled reports
  • Maintain office supplies inventory by checking stock, anticipating needed supplies, evaluating new products, placing orders, and verifying receipt
  • Ensure the upkeep and maintenance of sensitive information in accordance with organizational policies and procedures
  • Assist with event coordination, including sending client invites, handling PR, and working with marketing and sponsorships

Requirements:

  • Proven ability to work in high-pressure environments; experience in start-ups is a plus
  • Excellent written and verbal communication and interpersonal skills
  • A sense of ownership and pride in performance and its impact on company success
  • Superior time management and organizational skills
  • Demonstrated ability to prioritize tasks effectively and manage multiple calendars
  • Proficient in using software tools, including word processing, spreadsheets, databases, and presentation software
  • Critical thinker with excellent problem-solving skills
  • Bachelor's degree or equivalent experience preferred

Estimated Salary: $65,000 - $85,000 per year



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