Project Management Specialist

1 month ago

Oklahoma City Oklahoma, United States Axient LLC Full time

Job Summary:

Axient LLC is seeking a highly skilled Project Management Specialist to support our customer at Tinker, AFB in Oklahoma. This position performs detachment-level front office executive administrative and project management support for the 96 OG Det 2.

Key Responsibilities:

  • Manage and process civilian and military personnel actions in Air Force personnel systems, including Military Personnel Data System (MilPDS), Base Level Systems Delivery Model (BLSDM), Virtual Personnel Center (VPC), Personnel Records Display Application (PRDA), LeaveWeb, and others related to personnel leave, performance reports, change of station assignments, temporary duty, awards, and other personnel-related tasks.
  • Maintain and track expenses for items such as project meetings, team meetings, and test meetings.
  • Act as the focal point for taskers assigned by the 96th Operations Group, assigning taskers to appropriate POCs and submitting responses to the 96 OG via Teams, Task Management Tool (TMT), or email.
  • Manage the organization's Security program, processing visit requests in DISS, initiating new and periodic investigations, issuing Line Badge paperwork, Safe Custodian, and handling other responsibilities related to the security management program.
  • Maintain close contact with the 552 Information Protection Office, attending quarterly security meetings, required inspections, and responding to taskers.
  • Ensure military members are green in ASIMS and deployment ready, performing Unit Health Monitor duties.
  • Perform Cybersecurity Liaison duties, including managing all unit member's network accounts, shared drives, SIPRNet, and signing documentation granting access to various programs.
  • Complete all MICT checklists for assigned programs, attending meetings and inspections related to the checklists.
  • Confer with the Commander in planning daily schedules, reminding him/her of commitments made, matters that need attention, and when necessary, assisting in rearranging the schedule, canceling engagements, or making other adjustments, ensuring all persons affected by such changes are notified.
  • Arrange conference calls and initiate and ensure that all parties are present on the call.
  • Assist with the preparation of agendas for meetings/conferences, informing participants of subjects to be discussed, following up on reports and studies required because of the meetings/conferences, and advising the supervisor of their progress.
  • Compose replies to correspondence, type a wide variety of materials, including memoranda, reports, letters, and tables, on own initiative from oral directions or rough drafts.
  • Handle all aspects of records, responsible for determining and incorporating all material into the official records, and for developing, organizing, and maintaining the electronic folders and the reference material in these folders.
  • Closely work with subject matter experts to stay up to date on issues to obtain accurate information for classifying and indexing records.
  • Pick up and send official mail, including classified items.
  • Coordinate extensively with leadership, peers, and external organizations in the performance of responsibilities.
  • Maintain organization charts, recall rosters, spreadsheets, and other related documents.
  • Maintain the organization's Air Force SharePoint sites.
  • Complete the End of Day Checklist per unit schedule and personal availability.
  • Maintain contact with other organizations, government agencies, managers, and contractors to exchange ideas and remain current on developments in the area or field of responsibility.

Requirements:

  • Master's Degree and 10 years of experience (see approved substitutions below).
  • Working knowledge of Microsoft Office Suite.
  • Active SECRET clearance is required by start date.

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