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Legal Litigation Coordinator
2 months ago
The Legal Litigation Coordinator is responsible for delivering and managing intricate and specialized administrative and secretarial support that necessitates a comprehensive understanding of legal practice procedures. This role supports a team of attorneys and offers assistance to other legal professionals as needed, acting as a liaison between attorneys and clients while overseeing various administrative tasks.
KEY RESPONSIBILITIES
1. Manage both physical and digital files, including the processing, updating, locating, and reviewing of documents across various software platforms, such as data uploads and keyword searches.
2. Draft templates for pleadings, discovery requests, motions, declarations, and proposed orders.
3. Exhibit proficiency in generating tables of contents and authorities.
4. Prepare and file pleadings and correspondence, including electronic filing of state and federal documents.
5. Maintain a calendar for critical deadlines, hearings, meetings, reminders, and discovery motions.
6. Create comprehensive binders for depositions, mediations, hearings, and trials.
7. Organize case files, ensuring quality control of correspondence, pleadings, and discovery motions.
8. Coordinate various office functions, including scheduling court reporters, depositions, mediations, and arbitrations.
9. Draft, edit, format, and finalize correspondence, memos, and emails; distribute documents as required.
10. Proofread and redline documents to ensure accuracy in grammar, spelling, punctuation, and syntax.
11. Prepare reports, tables, and Excel documents as necessary for assignments.
12. Prioritize and manage legal work assignments utilizing available firm resources, such as file clerks and copy services.
13. Provide daily support to assigned attorneys, proactively suggesting efficiencies or process enhancements.
14. Input and edit attorney time entries using firm software, ensuring proper client and matter association.
15. Collaborate with the Billing Department to coordinate client invoices, including preparing, reviewing, and editing proformas and compiling necessary documentation for final invoices.
16. Perform additional duties as assigned.
QUALIFICATIONS
- Minimum of 4 years of relevant experience as a legal secretary, with at least 3 years in litigation preferred.
- Bachelor's degree preferred.
- Proficient in Microsoft Office Suite, including Word, Outlook, and Excel, as well as records management software and general office equipment.
- Familiarity with iManage, ProLaw, or similar software is desirable.
- In-depth knowledge of various filing requirements with state and federal entities.
- Exceptional verbal and written communication skills are essential.
- Strong organizational skills and attention to detail, with the ability to manage multiple assignments simultaneously with minimal supervision.
- Ability to establish effective working relationships throughout the organization.
- Proficient typing skills with speed and accuracy.
- Commitment to maintaining confidentiality.
- Must be able to pass a background check.
WORKING CONDITIONS
This position is primarily situated in an indoor office environment with varying noise levels and temperature conditions. The employee may experience interruptions during work hours.
EMPLOYEE BENEFITS
- 401(k) plan
- Health, Dental, and Vision insurance
- Aflac coverage
- Employer-paid life and accidental death & dismemberment benefit up to $25,000
- Vacation Pay
- Vacation, Sick Time, and 2 Floating Holidays
- Full-Time position at 37.5 hours per week (7.5 hours/day)
- Participation in company events and celebrations.
