Elections Clerk

We are seeking a highly organized and detail-oriented Elections Clerk to join our team at Gallatin County, MT.

• Process voter registration applications, ensuring accuracy and completeness, and notify provisionally registered voters or pending registrants.
• Assist voters who come into the office to register or update their voter registration or vote in-person.
• Determine if the voter is a new voter or is already registered within the state, and update the information or enter the new voter's information in the statewide system.
• Scan voter registration application cards and print voter confirmation cards, and file application cards by numerical batch order in the permanent file.
• Print batches of voter confirmation cards and mail to voters.
• Cancel voters from death lists and out-of-state move listings from the Secretary of State's office, and maintain communication with the Recording Department to procure death lists monthly.
• Ensure that all voter registration application cards are processed within the 30-day close of registration before each election.
• Monitor and maintain inventories of election supplies, and prepare all supplies needed by election judges for all precincts.
• Prepare ballots for printing, and determine the appropriate layout according to applicable laws and rules.
• Schedule election judges for all precincts in the county, and ensure each polling place has an adequate number of election judges.
• Prepare and distribute mail ballot packets, and verify signatures on all returned envelopes.
• Conduct and monitor absentee voting, and track received ballots and place them in a secure location.
• Respond to various election-related inquiries, and interpret information needs, locate applicable resources, or connect them with the appropriate staff member or offices.
• Prepare and test automated voting equipment used by people with disabilities.
• Test and operate central-count ballot tabulators, and count non-scannable ballots.
• Receive supplies from election judges, organize, inventory, and store post-election materials and documents.
• Certify petitions for candidates running for office and individuals circulating issues to be placed on future ballots.
• Receive and file documents, including Oaths of Office and other various candidate forms.
• Collaborate with fellow clerks to collect ballot boxes securely and safely from places of deposit and polling places.
• Work with supervisor to create fillable PDF versions of ballots for military and overseas voters.

• Process voter registration applications and notify provisionally registered voters or pending registrants.
• Assist voters with registration or voting in-person.
• Determine voter registration status and update information in the statewide system.
• Scan and file voter registration application cards.
• Print and mail voter confirmation cards.
• Cancel voters from death lists and out-of-state move listings.
• Monitor and maintain election supplies.
• Prepare ballots for printing and determine layout according to applicable laws and rules.
• Schedule election judges and ensure adequate staffing at polling places.
• Prepare and distribute mail ballot packets and verify signatures.
• Conduct and monitor absentee voting and track received ballots.
• Respond to election-related inquiries and interpret information needs.
• Prepare and test automated voting equipment.
• Test and operate central-count ballot tabulators and count non-scannable ballots.
• Receive and store post-election materials and documents.
• Certify petitions for candidates and individuals circulating issues.
• Receive and file documents, including Oaths of Office and candidate forms.
• Collaborate with fellow clerks to collect ballot boxes securely and safely.
• Work with supervisor to create fillable PDF versions of ballots for military and overseas voters.

• High school diploma or equivalent, plus one year of job-related work experience.
• Duties of this position are learned through on-the-job training.

• Excellent medical health benefits, including dental and vision coverage.
• Flexible benefits plan, including pre-tax out-of-pocket medical expenses and day care expenses.
• Supplemental medical coverage and voluntary life insurance coverage.
• Public Employees Retirement System (PERS) or Sheriffs' Retirement System (SRS).
• Sick leave and vacation leave.
• Paid parental leave (PPL).
• Tuition assistance.
• Bilingual pay.