Marketing Coordination Specialist

2 weeks ago

Austin, Texas, United States Franklin Street Full time

Franklin Street is actively seeking a Marketing Coordination Specialist to enhance our operations.

Key Qualifications:

The ideal candidate should have 1-2 years of experience in marketing and proficiency in Adobe InDesign. Advanced design capabilities using Adobe Creative Suite, particularly InDesign, Photoshop, and Illustrator, are essential. A bachelor's degree is preferred. Proficient computer skills, including MS Office applications (Excel, Word, Outlook), are required.

Role Overview:

The Marketing Coordination Specialist supports Real Estate agents by managing administrative, research, and analytical tasks, allowing agents to focus on their production goals. This role involves handling various situations and conflicts related to clerical and administrative duties, utilizing experience and judgment to achieve objectives, and may involve leading the work of others with creativity and independence. Responsibilities include:

Marketing Responsibilities:

  • Conducting market research for general insights, comparisons, and tenant profiles.
  • Creating demographic maps, aerial views, target area maps, and reports for Brokers Opinion of Value (BOVs), Offering Packages, and other marketing materials.
  • Finalizing the development of BOVs, Offering Packages, and other marketing collateral.
  • Executing marketing initiatives, including coordinating and designing direct mail campaigns and electronic communications, ordering property signage, scheduling property photography/drone videography with vendors, and producing brochures and press releases.
  • Ensuring all listings are accurately represented across necessary platforms and advertising channels.
  • Distributing offering memorandums and packages.

Contract Management Duties:

  • Drafting and supporting the creation of general correspondence, memos, charts, tables, graphs, and site plans. Proofreading materials for spelling, grammar, and layout, ensuring clarity and accuracy in final documents.
  • Overseeing the preparation of Listing Agreements, Letters of Intent/Offer Letters, and Critical Dates Memos.
  • Upon receipt of Listing Agreements and related documents, organizing them in client/deal folders and executing relevant checklists and processes.
  • Listing Management: Monitoring critical dates, coordinating property tours, managing communication with potential buyers, external brokers, clients, and agents; collecting and approving all Confidentiality Agreements; maintaining up-to-date financial reporting for each listing; and keeping lead agents informed of all developments.
  • Sales & Purchase Contract Management: Overseeing critical dates, coordinating site inspections, organizing due diligence documents, drafting sales contracts, amendments, and other necessary negotiations; reviewing closing documents for accuracy; and keeping lead agents updated on all stages.
  • Inputting all transactions and required documentation into the internal system. Completing necessary steps to generate and send commission demand letters and process payments.
  • Monitoring commission demand letters and balances for the sales teams, coordinating with legal on overdue commission demand letters.

Client Interaction:

  • May involve direct interaction with clients, including conducting property tours, addressing routine issues, and responding to inquiries regarding pricing and property conditions.

Database Management Responsibilities:

  • Overseeing the creation and organization of client/deal folders.
  • Maintaining the company database by adding or verifying contact and property information to ensure orderly records and accessibility.
  • Managing pipeline reports and tracking spreadsheets.
  • Tracking website registrations and link analytics.

Additional Responsibilities:

  • Working independently to assist team members on special projects and ongoing tasks.
  • Maintaining strict confidentiality regarding company marketing, business matters, and broker information.
  • Engaging in special projects and performing other assigned duties.

Essential Requirements:

  • Advanced knowledge of Adobe Creative Suite—InDesign, Photoshop, Illustrator, and Acrobat Pro is strongly preferred.
  • 2 years of administrative experience or a Bachelor of Science or Bachelor of Arts; a paralegal background is beneficial but not mandatory.
  • Client-facing functions that involve property-specific information require a Real Estate license.
  • Proficient computer skills, including MS Office applications (Excel, Word, Outlook) and internet/application software, along with a willingness to learn new software programs.
  • High-level data entry skills are necessary.
  • Ability to read, analyze, and interpret general real estate contracts, professional publications, and governmental regulations, as well as abstract leases.
  • Strong written and verbal communication skills (professional-level English). Must communicate clearly and concisely and represent the company professionally in person and over the phone.
  • Ability to work independently with minimal supervision.
  • Problem-solving skills, conflict resolution abilities, and a collaborative team spirit are essential.
  • Analytical skills are required to gather and summarize data for reports, solve various administrative challenges, and prioritize tasks effectively.
  • Attention to detail is crucial in composing, typing, and proofreading materials, establishing priorities, and meeting deadlines.

About Franklin Street:

Franklin Street is a family of full-service real estate companies dedicated to providing value-added solutions to meet clients' evolving needs. By leveraging the resources, expertise, and experience of each division—Real Estate, Capital, Insurance, Property Management, and Project Management—Franklin Street delivers unmatched value and optimal solutions for clients nationwide.

Explore your career potential with Franklin Street. With multiple lines of business and offices across the country, we offer a variety of opportunities for professionals at all stages of their careers. We value a diverse mix of experienced and emerging talent to contribute to our success.

Discover more about Franklin Street and our award-winning culture.

Franklin Street provides competitive salaries, comprehensive medical benefits, including additional discounts, dental and vision coverage, disability and life insurance, 401(K), paid time off, and holiday pay. We also engage in community service through company-sponsored philanthropic events.

Successful candidates must pass a pre-employment drug screening and background check.

Franklin Street and Lighthouse HR Services is an Equal Opportunity Employer, committed to diversity and inclusion in the workplace.

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