PFS Reconciliation Specialist

4 weeks ago

Providence, Rhode Island, United States Brown University Health Full time
Job Summary

Under the general supervision of the PFS Supervisor, the PFS Reconciliation Assistant is responsible for ensuring that every payment received has a corresponding remit and that remit balances to the totals recorded by Finance on the cash log/lockbox. This involves creating posting batches, researching any discrepancies, and assigning work to payment posters.

Key Responsibilities
  • Batch all incoming wires and lockboxes received from Finance and ensure totals balance to totals recorded by Finance.
  • Identify and research any discrepancies and communicate with Supervisor Finance Payers, etc.
  • Log balanced batches and assign to payment posters, tracking batches to ensure timely completion and accuracy.
  • Maintain a list of outstanding batches and obtain status from responsible payment poster(s) on a biweekly basis.
  • Identify duplicate remits before batching to prevent duplicate posting of payments.
  • Assist with monitoring and maintaining multiple clearing accounts, verifying reconciliations, and documenting activity.
  • Develop and maintain procedure manuals.
  • Reconcile received refund checks to reports and verify refund checks are posted in Epic before distributing to requestors.
  • Maintain Fax com and print and reconcile credit card payments.
  • Print and reconcile credit card reports to distribute to Cash Control.
  • Assist with creating spreadsheets and resolve departmental issues such as unbalanced payer remits (electronic or paper) and missing remits.
Requirements
  • Requires proficient knowledge of PC, Internet, and software applications.
  • Requires critical thinking and math skills.
  • One to two years of general Patient Accounting experience preferred, including good knowledge of research methods.
  • Strong communication and interpersonal skills.
Work Environment and Physical Requirements

Work is performed in a typical office environment.

Independent Action

Incumbent functions independently within scope of department policies and practices, referring specific problems to manager only when clarification of departmental policies and procedures may be required.

Supervisory Responsibility

None.

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