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Litigation Support Specialist

2 months ago

Boston, Massachusetts, United States Jobot Full time
Prominent Mid-Size Law Firm in the Financial Sector Seeks Experienced Litigation Assistant with 3+ Years of Expertise to Enhance Their Dynamic Team

About the Firm:

Our client is a distinguished mid-size law firm situated in a key financial area. With a legacy spanning over a century, they have consistently delivered exceptional legal services, earning the trust of clients and respect from peers. Their diverse practice areas encompass national and international corporations, local institutions, public entities, and individual clients. The firm prides itself on providing a robust support system, advanced technology, continuous training, and dedicated IT and marketing teams.

Benefits of Joining:

- Comprehensive Medical, Dental & Vision Coverage
- Flexible Work Environment with Hybrid Options
- 401K and Profit Sharing Opportunities
- Generous Paid Time Off
- Short and Long-Term Disability Coverage
- Opportunities for Professional Growth
- Health and Wellness Programs
- Commuter Benefits

Position Overview:

As a Litigation Assistant, you will operate under general supervision, executing a variety of administrative tasks for attorneys and paralegals, ensuring the efficient operation of the Litigation Department. Your responsibilities will include managing e-billing for assigned attorneys, as well as handling court filings and docketing.

Key Responsibilities:
  • Draft and transcribe legal documents, including correspondence, pleadings, and memoranda.
  • Open and maintain new case files, conduct conflict checks, and manage file archiving.
  • Establish and oversee calendar systems for case deadlines and meetings.
  • Ensure timely recording of attorney time sheets and manage billing processes.
  • Handle incoming and outgoing mail, ensuring proper organization and routing.
  • Maintain confidentiality and positive communication with clients and staff.
  • Perform administrative phone and email screening, greeting visitors as necessary.
  • Collaborate with administrative support staff and undertake additional duties as assigned.
  • This is a full-time position requiring 35 hours per week, with potential for overtime as needed.


Qualifications:
  • Minimum of two years of experience in litigation administration or assistance, particularly in insurance defense.
  • Familiarity with e-billing processes; experience with LEDES billing and Aderant is preferred.
  • Strong organizational skills with the ability to prioritize tasks effectively.
  • Excellent interpersonal skills for effective communication with diverse clients and staff.
  • Willingness to accept additional responsibilities as required.
  • Proficient in reading, writing, and typing in English for essential job functions.
  • Ability to perform basic arithmetic calculations for document verification.


This job description serves as a general overview and may evolve over time. Management reserves the right to assign additional duties as necessary.