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Administrative Support Specialist

2 months ago

Cupertino, California, United States Mathys+Potestio The Creative Party® Full time

We are seeking a highly organized and proactive Administrative Assistant II to join our team at Mathys+Potestio / The Creative Party® in Cupertino for a full-time 6-month W2 contract.

This position will involve floating between two office locations, with a primary focus on onsite work 4 days a week (Mon-Thurs) and remote work on Fridays.

Key Responsibilities:

  • Manage office space and supplies, ensuring a well-stocked and organized environment.
  • Submit general building requests and act as the primary point of contact for vendors.
  • Manage multiple conference room calendars and provide support for daily onsite needs.
  • Coordinate catering requests for meetings and events, working with internal systems and vendors.
  • Onboard new employees, ensuring they receive necessary supplies, equipment, and security compliance.
  • Create and manage purchase requisitions and orders.

Requirements:

  • 2-3 years of experience in an administrative and/or facilities support role.
  • Proficiency with iCal, Mail, Keynote, and other OS X based office systems.
  • Ability to work autonomously, take initiative, and follow through on tasks.
  • Team-oriented environment and a positive demeanor.
  • Excellent problem-solving abilities and ability to work with little supervision.

Benefits:

  • Competitive hourly rate of $33.44 per hour.
  • Eligibility for PTO, health and dental insurance, and/or 401(k) benefits upon meeting certain length of service and hours requirements.

Mathys+Potestio / The Creative Party® is an equal opportunity employer and values applicants of all backgrounds and experiences.