Sales Support Specialist

1 week ago


San Antonio, Texas, United States Allied Fire Protection Full time
Sales Administrator Job Description

At Allied Fire Protection, we are seeking a highly organized and detail-oriented Sales Administrator to join our team. As a Sales Administrator, you will play a crucial role in supporting our sales team by maintaining bid lists, updating customer information, and providing administrative support.

Key Responsibilities:
  • Maintain accurate and up-to-date bid lists for the sales team, including sprinkler and alarm systems.
  • Update bid lists as invitations are received and distribute them as needed.
  • Create meeting invitations for walk-throughs and job site visits on calendars.
  • Provide backup support for collections on outstanding sales items.
  • Contact architects and electrical contractors to capture all bid opportunities.
  • Assist in bid tab inquiries and downloading/printing plans as needed.
  • Facilitate inspection and deficiency sales process.
  • Download inspection reports from Building Reports.
  • Assist in inspection and deficiency repair history as needed.
  • Print and provide deficiency notices and reports to the sales team.
  • Assist in material quotations for deficiency repairs as needed.
Additional Responsibilities:
  • Obtain and update customer setup sheets.
  • Support with Service Trade actions, client and prospect updates.
  • Follow up on client and project initiatives.
  • Assist in creating emergency work orders as needed.
  • Assist in collecting all documentation required for contract/remodel job setup.
  • Assist in preparing proposals as needed.
Requirements:
  • High school diploma required; Bachelor's degree preferred.
  • Customer service experience and project coordination or project support experience.
Skills and Competencies:
  • Excellent written and verbal communication skills.
  • Ability to follow verbal and written instructions.
  • Detail-oriented with excellent organization skills.
  • Ability to effectively utilize computers and software, including Microsoft Office Suite and Computer Ease.
  • Ability to maintain accurate and auditable records.
  • Ability to work in a fast-paced service/construction team environment.
  • Attention to detail with emphasis on accuracy and quality.
  • Ability to prioritize work to balance multiple projects and deadlines.
Physical Requirements:
  • 100% office setting, including sitting, some bending, walking, and viewing.


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