Tuned-In Coordinator, Operations Specialist

2 weeks ago


Baltimore, Maryland, United States Johns Hopkins University Full time
About the Role

We are seeking a highly organized and detail-oriented Tuned-In Coordinator, Operations Specialist to provide operational and administrative support for the Peabody Preparatory's flagship scholarship program, Tuned-In. This role will work closely with the Tuned-In Co-Directors, Assistant Director of The Preparatory, and other staff members to ensure the smooth and efficient operation of Tuned-In.

Key Responsibilities
  • Provide operational support to Tuned-In faculty, parents, and students, including on-site Saturday support.
  • Maintain attendance records and data tracking for the Tuned-In program.
  • Maintain Instrument/Supply Inventory and oversee instrumental purchases, replacements, and repairs.
  • Recruit, train, and manage parent volunteers & tour chaperones.
  • Manage orientations, and parent meetings.
  • Work closely with Peabody's Production Department and the Preparatory's Education Coordinator to coordinate all technical requirements for event setup and production.
  • Chaperone students to auditions, summer camps, and college visitations as needed.
  • Maintain calendar of all auditions and schedule recording sessions.
  • Ensure all required audition materials are collected and submitted promptly.
  • Organize travel to live auditions, as needed.
  • Work with Peabody's Business office to oversee all Tuned-In contracts related to rehearsal, concert, and special events.
  • Manage all purchases related to Tuned-In, including maintaining credit cards for Tuned-In.
  • Work with marketing to ensure the website remains up to date and manage social media accounts.
  • Maintain records for granting purposes, including student data, accolades, financial reporting, testimonials, photo/video.
  • Work with Peabody's Donor and Alumni Relations Team, Tuned-In Directors, and Peabody Staff to support all donor-related activities.
  • Oversee rosters and student data collection.
  • Work with Peabody's Business office to coordinate student registration utilizing ASAP, the Preparatory's online registration system.
  • Book all aspects of travel for Tuned-In Students and Staff.
  • Maintain Tuned-In purchase and travel credit cards.
Requirements
  • Bachelor's Degree.
  • Two years related experience.
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
  • Experience in K-12 or community arts sectors.
  • Experience in social justice sector.
  • Familiarity with community music school online registration systems, learning management systems, and Slate.
About Johns Hopkins University

Johns Hopkins University is a world-renowned institution dedicated to education, research, and patient care. The Peabody Preparatory of the Johns Hopkins University is a premier community school and pre-professional academy for the performing arts, offering music and dance educational experiences for students of all ages.



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