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Property Manager

2 months ago

Jackson, Mississippi, United States CASTLEBERRY PROPERTY MANAGEMENT GROUP INC. Full time
Job Summary

We are seeking a highly skilled and experienced Property Manager to join our team at Castleberry Property Management Group Inc. in Birmingham, AL. As a Property Manager, you will be responsible for overseeing the day-to-day operations of our properties, ensuring compliance with all local, state, and federal laws, and providing exceptional customer service to our residents.

Key Responsibilities
  • Manage all property operations in compliance with local, state, and federal laws, including Fair Housing and Landlord Tenant Laws.
  • Develop and implement operating income/expense budgets and capital budgets that reflect the owner's objectives for operating the property, cash flow requirements, and leasing strategy.
  • Analyze and report monthly financial statements, including operating variances from budget, cash management, and strategies for collection of receivables in a timely manner.
  • Administer budgets, review and analyze operations, and recommend corrective actions needed to maximize efficiency, owner and resident satisfaction, and profitability.
  • Ensure that the property operates in compliance with the affordable program requirements applicable to the property.
  • Complete resident income certifications and recertifications in a timely and accurate manner to maintain compliance with program funding and regulatory agency requirements.
  • Coordinate collection and documentation of all revenues following lease obligations of tenants and CPMG's policies on accounts receivable.
  • Direct the day-to-day activities of other property staff, including hiring, evaluating performance, coaching, and disciplining staff with direction from the Portfolio Manager and Corporate HR Department.
  • Accurately record time worked, adhere to time keeping guidelines, and approve site staff time records on a daily basis.
  • Administer leasing efforts, including reviewing tenant billings, analyzing lease clauses, preparing vacancy reports, enforcing tenant compliance, and performing landlord obligations.
  • Identify leasing prospects and occasionally respond to routine leasing inquiries.
  • Collect delinquent accounts according to legal guidelines and communicate with the accounting department to ensure accuracy of rent roll and accounts receivable.
  • Work with the Portfolio Manager to identify, engage, and supervise property vendors.
  • Approve invoices for all goods/services required to maintain the property's upkeep to company and owner standards and in accordance with property's budget.
  • Liaison with corporate departments to provide a team approach to the management of the property.
  • Establish and maintain collaborative working relationships between departments and with coworkers.
  • Prepare and lead all site staff meetings, including monthly safety meetings, and document meeting minutes to submit to the corporate office.
  • Constantly strive for improvements in work process and results to better meet resident needs, ownership goals and objectives, and company standards and expectations.
Requirements
  • High school diploma or GED.
  • At least two (2) years of experience managing a multi-family community.
  • At least one (1) year of experience working in affordable housing (or relevant industry), HUD/LIHTC strongly preferred.
  • Proficient at processing detailed compliance paperwork.
  • Strong understanding of and willingness to enforce Fair Housing and Landlord Tenant Laws in the state of OR.
  • Excellent attention to detail and organizational skills.
  • Strong mathematical skills and basic understanding of property budgets.
  • Possess basic technology, internet, and general computer use skills and willingness to learn new programs as needed.
  • Ability to speak, read, and write in English.
  • Ability to communicate effectively and in a timely manner, both verbally and in writing.
  • Ability to complete company training requirements for this position within pre-determined deadlines and attend other training sessions as required.
Preferred Qualifications
  • Strong customer service skills.
  • Previous supervisory experience.
  • Previous experience working with the specific property program(s) in place at the property (RD/Tax Credit).
  • Previous experience working with Yardi Voyager or similar property management software.