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Business and Legal Affairs Coordinator

2 months ago

Los Angeles, California, United States Hallmark Media Full time
Job Summary

This position will assist the Senior Vice Presidents, Vice Presidents, and Manager of Business & Legal Affairs in the administration of various production and programming agreements and will also fulfill administrative needs of the department.

Key Responsibilities
  • Support the internal development and production greenlight process through financial approvals, in collaboration with the Programming and Finance departments.
  • Maintain the department's projects and contracts status database and ensure that updates are made on a daily basis.
  • Facilitate the execution of production and programming related agreements.
  • Coordinate with third-party production companies in ensuring that necessary deliverables are received for each project.
  • Organize production and programming contracts by maintaining files and entering data into contracts management system.
  • Assist Manager in ensuring that all rights and information are correctly reflected in the rights management system.
  • Provide administrative support to the department by ordering supplies, maintaining calendars, coordinating travel and scheduling meetings.
  • Facilitate the scheduling of various production business affairs related conference calls.
  • Respond to and track unsolicited program idea and script submissions.
  • Distribute usage reports to third-party licensors and producers.
  • Be proficient in rights management system.
  • Distribute mail and files as needed.
  • Prepare written letters and correspondence as directed.
  • Assist department with other projects as assigned.
Requirements
  • Minimum of three years of experience working in film and/or television production, business & legal affairs setting preferred.
  • Strong computer skills, including Word, Excel and Outlook.
  • Prior experience reconciling invoices and expense reports.
Preferred Qualifications
  • Bachelor's degree from a four-year college or university required.
  • Excellent organization skills.
  • Excellent verbal and written communication skills.
  • Ability to prioritize workload.
  • Ability to communicate with top level executives, such as CEO and CFO.
  • Strong ability to interact with employees at all levels of the organization.