Project Manager

4 days ago

Philadelphia Pennsylvania, United States City of Philadelphia Full time
About the Role

We are seeking a highly skilled Project Manager to join our team at the City of Philadelphia. As a Project Manager, you will play a critical role in leading multiple projects that involve research, planning, and implementation.

Key Responsibilities
  • Support the overall workflow of the City of Philadelphia, including prioritizing projects, establishing project structures, and planning and facilitating project working sessions.
  • Develop project plans in coordination with City staff and across departments that involve significant budgetary, legal, personnel, and other factors.
  • Define project scope, objectives, and deliverables in collaboration with senior management and stakeholders.
  • Coordinate with cross-functional teams to ensure successful project execution.
  • Maintain clear and effective communication with all stakeholders, including team members, clients, upper management, and executive management.
  • Identify potential risks and develop mitigation strategies.
  • Monitor and manage project risks throughout the project lifecycle.
  • Ensure that project deliverables meet quality standards and stakeholder expectations.
  • Implement quality control processes and perform regular inspections.
  • Maintain comprehensive project documentation, including plans, reports, and records.
  • Prepare and present progress reports to stakeholders and management.
  • Monitor project progress and performance, identifying and mitigating risks.
  • Ensure project deliverables meet quality standards and client expectations.
  • Support departmental and external stakeholders through a project, while identifying and navigating barriers to the desired project outcome and timeline.
  • Special projects as assigned by the Mayor's Chief of Staff.
  • Establish and maintain strong, collaborative working relationships across City operating departments and external partners to support policy implementation projects.
  • Incorporate the regular use of data analysis, dashboards, and other analytical tools and methods in defining problems, developing project plans, and evaluating progress and outcomes.
  • Assist with project research, planning, and management across the City's portfolio as needed.
  • Conduct project evaluations to assess performance and identify areas for improvement.
  • Manage the project closure process, including final deliverables, documentation, and stakeholder sign-off.
Requirements
  • Knowledge of development, inform problem-solving, program evaluation, and performance management.
  • Robust analytical skills and ability to use data-driven insights to guide project development, inform problem-solving, program evaluation, and performance management.
  • Experienced in developing and managing multiple projects, with a demonstrated ability to rework an approach based on unforeseen challenges, work well under pressure, and set/meet reasonable deadlines.
  • Strong knowledge of and relevant experience applying change management/process improvement approaches and tools.
  • Familiar with regulatory environments related to municipal government.
  • Understanding of project management methodologies, tools, and best practices (e.g., Agile, Scrum, Waterfall).
  • Awareness of relevant laws, regulations, and compliance requirements impacting the projects.
  • Understanding of risk identification, analysis, and mitigation strategies.
  • Ability to synthesize multiple sources of information and translate findings into understandable recommendations and actionable pathways to pursue solutions.
  • Strong leadership abilities, highly collaborative, and team-oriented.
  • Driven by thoughtful, quality, and detail-oriented processes, project output, and client/team interactions.
  • Analytical skills and ability to use data-driven insights to guide project development, inform problem-solving, program evaluation, and performance management.
  • Skill in seeing opportunities, navigating barriers, being self-directed, and problem-solving solutions that enhance the City's deliverables, processes, and practices.
  • Strong leadership skills.
  • Skilled in negotiating project terms, scope, timelines, and resources with stakeholders.
  • Ability to see opportunities, navigate barriers, be self-directed, and problem-solve solutions that enhance the City's deliverables, processes, and practices.
  • Ability to work with a variety of people and personalities, listen and ask questions to identify new inquiry opportunities, and cultivate strong relationships to ensure seamless collaboration and continued project support.
  • Rapid learning and adjusting from past experiences and lessons will be central to this work.
  • Ability to rework an approach based on unforeseen challenges, work well under pressure, and set/meet reasonable deadlines.
  • Ability to synthesize multiple sources of information and translate findings into understandable recommendations and actionable pathways to pursue solutions.
  • Ability to work with a variety of people and personalities, listen and ask questions to identify new inquiry opportunities, and cultivate strong relationships to ensure seamless collaboration and continued project support.
  • Committed to enhancing the City's systems, processes, practices, and organizational culture to advance equitable outcomes for residents.
  • Ability to adapt to changing project requirements and environments.

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