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Executive Vice President of Operations

2 months ago

Houston, Texas, United States The Jewish Federations of North America Full time

Overview:

The Jewish Federations of North America (JFNA) is dedicated to fostering a vibrant and engaged Jewish community across the globe. As a prominent Jewish philanthropic entity, JFNA acts as a facilitator, connector, innovator, and financial supporter within the Jewish landscape.

JFNA is in the process of assembling a diverse team of passionate and skilled professionals who are eager to contribute to a modern approach to community engagement and philanthropy. We seek individuals who are innovative, self-driven, and thrive in a fast-paced environment.

Our organization embraces a set of Shared Agreements that form the foundation of our evolving culture.

Position Summary:

The Chief Operating Officer (COO) will be responsible for overseeing the organization’s operations, financial management, human resources, information technology, and compliance. Reporting directly to the CEO and serving as a key member of the senior leadership team, the COO will play a pivotal role in developing, executing, and managing JFNA's operational frameworks and procedures. This role will ensure the efficient management of daily operations, allowing the CEO to concentrate on broader strategic goals.

The COO will collaborate closely with the CEO and fellow executives (including the Chief Marketing Officer, Chief Impact Officer, Chief Philanthropy Officer, and Managing Director of Jewish Education) to develop, implement, and oversee the operational elements of the annual budget. The COO will establish structure, efficiency, and accountability across all organizational departments.

Key Responsibilities:

Operational Management

  1. Design, develop, and implement operational policies that align with the organization's strategic objectives.
  2. Establish and maintain a cohesive structure for the effective delivery of administrative operations (Finance, Human Resources, Information Technology).
  3. Analyze operational data to identify areas for enhancement and implement necessary improvements.
  4. Oversee the preparation and submission of the annual operating budget, ensuring effective management within this framework and accurate reporting on progress and challenges.
  5. Manage relationships with external vendors for Accounting, HR, and IT services, including contract negotiations and legal reviews as needed.
  6. Administer the annual compensation process, conducting market research to ensure equitable salary structures across the organization.
  7. Act as the primary liaison to the Finance Committee, interpreting financial results and implications.
  8. Ensure sound fiscal accountability through the development and management of operating budgets.
  9. Summarize critical financial matters for discussions with the CEO, highlighting risks and business impacts.
  10. Coordinate processes with relevant foundations regarding funds and audit collaborations.

Leadership and Team Development

  1. Lead and mentor team members, providing guidance and fostering a positive organizational culture.
  2. Collaborate with the CEO to implement the organizational vision, strategy, and operational plans.
  3. Build effective relationships across departments including philanthropy, education, marketing, and impact.
  4. Provide oversight for all operational functions, ensuring alignment with business objectives.
  5. Anticipate and plan for necessary changes to organizational policies and practices to support strategic directions.
  6. Facilitate communication and information flow within teams and across the organization.
  7. Optimize systems and processes for efficiency, productivity, and financial stability.
  8. Regularly evaluate departmental performance to inform discussions with the CEO regarding outcomes and challenges.
  9. Manage team performance through clear goal-setting, progress tracking, and timely feedback.
Qualifications:
  1. A minimum of ten years of progressively responsible experience in relevant roles.
  2. At least five years of experience in leadership positions with indirect reports.
  3. Experience in non-profit organizations is preferred.
Work Environment:

The characteristics of the work environment described here are representative of those an employee may encounter while performing the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Office Environment: The employee will be required to operate a personal computer and other devices for extended periods and review both physical and electronic documents.

Equal Opportunity Commitment:

The Jewish Federations of North America is an equal opportunity employer, providing fair employment opportunities to all employees and applicants without discrimination based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law. This policy applies to all aspects of employment.