Facilities Operations Specialist
3 weeks ago
At TBG | The Bachrach Group, we are seeking a highly skilled Facilities Coordinator to join our team. As a key member of our facilities team, you will be responsible for ensuring the smooth operation of our properties.
Key Responsibilities:
- Manage day-to-day tasks of third-party vendors, including janitorial, maintenance, security, and garage staff.
- Communicate effectively with tenants to resolve maintenance and repair issues in a timely manner.
- Support tenant meetings by scheduling and creating agendas.
- Maintain accurate records of tenant and vendor contact information.
- Follow up with tenants to ensure satisfaction with work requests.
- Collaborate with our insurance certificate vendor to ensure current and complete certificates are on file.
- Prepare and distribute email blasts to tenants as needed.
- Assist in planning tenant events and activities.
- Provide support for capital projects and asset services teams, including project setup, budget revisions, and invoice processing.
- Support regional leadership with meeting scheduling, expense report generation, and other administrative tasks.
- Contribute to the development and maintenance of our tenant workorder and preventative maintenance system.
- Participate in special projects as assigned.
Requirements:
- Bachelor's degree in Facility Engineering or a related field.
- Knowledge of building systems, systems commissioning, and systems design.
- Working knowledge of property management, building design, and real estate, with a focus on lab space.
- Excellent verbal and written communication skills.
- Proficiency in MS Office, with familiarity with CAD, BMS systems, and maintenance work request systems.
- Strong client service orientation and attention to detail.
- Ability to problem-solve, analyze, and follow directions.
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