Facilities Operations Specialist

3 weeks ago


Seattle, Washington, United States TBG | The Bachrach Group Full time
Facilities Coordinator Role

At TBG | The Bachrach Group, we are seeking a highly skilled Facilities Coordinator to join our team. As a key member of our facilities team, you will be responsible for ensuring the smooth operation of our properties.

Key Responsibilities:

  • Manage day-to-day tasks of third-party vendors, including janitorial, maintenance, security, and garage staff.
  • Communicate effectively with tenants to resolve maintenance and repair issues in a timely manner.
  • Support tenant meetings by scheduling and creating agendas.
  • Maintain accurate records of tenant and vendor contact information.
  • Follow up with tenants to ensure satisfaction with work requests.
  • Collaborate with our insurance certificate vendor to ensure current and complete certificates are on file.
  • Prepare and distribute email blasts to tenants as needed.
  • Assist in planning tenant events and activities.
  • Provide support for capital projects and asset services teams, including project setup, budget revisions, and invoice processing.
  • Support regional leadership with meeting scheduling, expense report generation, and other administrative tasks.
  • Contribute to the development and maintenance of our tenant workorder and preventative maintenance system.
  • Participate in special projects as assigned.

Requirements:

  • Bachelor's degree in Facility Engineering or a related field.
  • Knowledge of building systems, systems commissioning, and systems design.
  • Working knowledge of property management, building design, and real estate, with a focus on lab space.
  • Excellent verbal and written communication skills.
  • Proficiency in MS Office, with familiarity with CAD, BMS systems, and maintenance work request systems.
  • Strong client service orientation and attention to detail.
  • Ability to problem-solve, analyze, and follow directions.


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