Procurement Specialist
1 day ago
Job Title: Procurement Specialist
Location: White Plains, NY (Hybrid)
Contract: 12 Months
Description:
Job Overview
As a Procurement Specialist at Cogent, you will play a critical role in supporting the Category Management Operations team. Your primary responsibility will be to prepare bid documents, price inquiries, and addendums for various NYPA departments, ensuring all required contract documents are in compliance and complete. You will execute agreements, change orders, releases, and other contract-related tasks up to the predetermined $25,000 limit.
Key Responsibilities
• Prepare bid documents, price inquiries, and addendums for all NYPA departments
• Ensure all required contract documents are in compliance and complete
• Execute agreements, change orders, releases, and other contract-related tasks up to $25,000 limit
• Obtain RFP Q-Numbers on behalf of Senior Procurement Agent
• Add new RFQs to RFQ Bid Tracking System in the Buyer's name
• Prepare purchase orders and purchase order releases as well as Appendices based on established templates
• Obtain list of potential bidders for specific solicitation
• Obtain list of potential MWBE bidders from SDP Director for use on solicitations, as directed
• Draft preliminary Contract Reporter Ad for issuance in the assigned buyer's name, for all Procurement Division sectors
• Draft Bid Document transmittal memorandum in the assigned buyer's name
• Obtain missing bid/contract submittal requirements
• Assemble unsuccessful bid proposals for transmittal to IRC storage
• Retrieve contract files from IRC, as requested
• Assist in MWBE contract award data collection for the Supplier Diversity Program
• Assist in collection of necessary information for Trustee approval of contracts/extensions
Requirements
• 4-year degree
• Strong analytical and problem-solving skills
• Excellent communication and interpersonal skills
• Ability to work in a fast-paced environment
• Proficiency in SAP and Arriba Microsoft Office
• Highly collaborative and team-oriented, with ability to build relationships with suppliers and technical and business resources
• Proactive, innovative, organized, and able to yield outcomes quickly
• Solid presentation, verbal, and written communication skills
• Sense of humor helps in a fast-paced environment
Company Overview
Cogent is dedicated to pushing the boundaries of our expertise to set new industry standards. Through continuous refinement of our processes and broadening our services to meet evolving needs across industries, we provide effective, future-forward, and comprehensive solutions.
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