Business Operations Specialist

1 week ago


Philadelphia, Pennsylvania, United States Trustees of University of Pennsylvania Full time
Job Summary

We are seeking a highly skilled and organized Business Administrator to join our team. The successful candidate will be responsible for providing administrative support to our faculty and staff, including human resources, grant administration, and payroll processing.

Key Responsibilities
  • Provide administrative support to faculty and staff, including preparing and processing hiring paperwork, maintaining and tracking salary distributions, and managing recruitment and hiring processes.
  • Assist with grant administration, including creating and updating salary grids, preparing and entering payroll reallocations, and running BEN/Business object reports.
  • Process weekly and work-study payroll, and prepare quarterly and semiannual effort reports.
  • Coordinate appointment processes for postdocs and faculty, and prepare faculty hiring, appointment, and reappointment paperwork.
  • Manage recruitment and hiring of international scholars, and prepare visa paperwork.
Requirements

The ideal candidate will have a Bachelor's degree and 5-7 years of business experience, or an equivalent combination of education and experience. A Master's degree is preferred. The candidate should have excellent spreadsheet, written, and interpersonal communication skills, and experience with grant accounting. Workday training is strongly preferred.

Benefits

We offer a comprehensive benefits package, including health, life, and flexible spending accounts, tuition assistance, retirement plans, time away from work, long-term care insurance, wellness and work-life resources, professional and personal development opportunities, and university resources.

Special Requirements

A background check is required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.



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