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Graduate Programs Recruitment Specialist
2 months ago
Summary and Purpose:
The Graduate Programs Recruitment Specialist plays a crucial role in managing and supporting various elements of graduate-level academic offerings at Aquinas College. This position is responsible for attracting new graduate students, overseeing administrative processes, collaborating with faculty, and ensuring the effective operation of graduate programs.
Key Responsibilities:
- Develops recruitment strategies to generate prospects and facilitate enrollment, which may include flexible hours.
- Organizes employer visits and participates in graduate college and career fairs.
- Provides exceptional customer service by addressing inquiries from prospective and current students through various communication channels.
- Manages incoming data related to graduate programs, including processing applications and maintaining student databases.
- Communicates student status through official correspondence.
- Assists with independent study courses and related administrative tasks.
- Coordinates assessments and facilitates course auditing processes.
- Collaborates with student accounts to resolve billing issues and manage financial documentation.
- Processes independent student contracts and assists with changes to individual learning plans.
- Documents and coordinates Lifetime Experience credits.
- Works with various departments to ensure accurate information for graduate student commencement.
- Participates in advisory groups for registrar-related projects and training.
- Organizes marketing materials for distribution and manages prospective student information sessions.
- Supports international students with visa applications and coordinates meetings with faculty.
- Arranges logistics for study abroad programs.
- Oversees course registration and confirmation for graduate students.
- Assists with scholarship applications and processing.
- Facilitates student meetings and manages scheduling and reimbursement processes.
- Acts as the Michigan Intercollegiate Graduate Studies (MIGS) contact for graduate programs.
- Performs additional duties as assigned.
Faculty Support:
- Facilitates communication between students and faculty members.
- Proctors examinations and coordinates meetings and events for graduate programs.
- Assists new adjunct faculty with resource connections and supply needs.
- Collects and tracks syllabi for graduate programs.
- Coordinates events for undergraduate business programs as needed.
- Provides technical support for adjuncts with electronic devices.
- Handles various project coordination tasks for adjunct professors.
Qualifications:
- Bachelor's degree required; Master's degree preferred.
- Experience in higher education is advantageous.
- A minimum of 2 years of administrative experience is required.
- Familiarity with academic program development and admissions processes is preferred.
- Excellent verbal and written communication skills are essential.
- Strong organizational skills to manage multiple tasks and coordinate events effectively.
- Proficiency in office software and databases commonly used in higher education.
- Ability to perform essential job functions with or without reasonable accommodations.
Work Environment:
- Ability to thrive in a dynamic environment with frequent interruptions.
- Regular use of computer and telephone.
- Occasional lifting may be required.
Mission and Values:
Aquinas College is committed to providing an inclusive educational environment rooted in the Catholic and Dominican traditions. The college emphasizes a liberal arts education with a global perspective, focusing on leadership and service to others, and fostering a commitment to lifelong learning.
Aquinas College values sustainability and encourages every member of the community to engage in practices that promote this mission.
Equal Employment Opportunity:
Aquinas College is an equal opportunity employer, dedicated to fostering an inclusive educational community. The college offers a comprehensive benefits package, including medical, dental, and vision plans, generous paid time off, and free tuition for employees and their dependents after one year of full-time employment.
