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Clinical Project Coordinator

2 months ago

Philadelphia Pennsylvania, United States Lifelancer Full time
About the Position

We are seeking a highly organized and detail-oriented Clinical Project Coordinator to support the planning, execution, and delivery of clinical programs and projects. This role involves coordinating activities, managing vendor relationships, and ensuring adherence to timelines and budgets.

Key Responsibilities:
  • Partner with Clinical Operations, Clinical Development, Regulatory, and other team members to develop and maintain project plans, timelines, and dashboards/trackers for multiple clinical programs.
  • Schedule and lead team meetings, including developing agendas, publishing meeting minutes and decision logs, and tracking action items to completion.
  • Support ongoing program management initiatives and best practices by utilizing and/or creating project management tools and templates.
  • Initiate and maintain cross-functional collaboration and communication to drive project progress and team alignment.
  • Identify, define, score, and communicate risks for each project/program as part of an overall risk registrar with risk mitigation and contingency plans, as required.
  • Coordinate with vendors and external partners to track, manage, and escalate, as needed, ongoing and upcoming projects with a focus on on-time delivery.
  • Ensure project deliverables are met with required quality and timeline attributes.
  • Track vendor performance, manage contracts, and address issues as they arise while nurturing short-term and long-term positive relationships.
  • Facilitate communication between vendors and internal cross-functional teams, including management of overall governance meetings with key vendors.
Requirements:
  • Bachelor's degree in Life Sciences, Business Administration, or related field.
  • Associate Manager: 1-3 years of experience in clinical trial management and at least 1 year of project/program management experience, or a similar role.
  • Manager: 5+ years of experience in clinical trial management and at least 2+ years of project/program management experience or similar role.
  • Proficiency in MS Office (MS Outlook, PowerPoint, Excel, and Word); familiarity with project management tools is required.
  • Extensive experience in utilization of Smartsheet, including creation, maintenance, and reporting of timelines, Gantt charts, dashboards, and reports.
  • Experience in managing vendor relationships and contracts.
  • Excellent verbal and written communication skills.
  • Strong attention to detail with the ability to manage multiple tasks and priorities.
  • Ability to work both independently and collaboratively with cross-functional teams.
  • Thrives in a dynamic, fast-paced, timeline-based environment.
  • Strong team orientation and passion for continuous self-development.