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Senior Administrative Coordinator
2 months ago
Position Title: Executive Assistant
Salary: Competitive
Role SummaryThe Executive Assistant will provide comprehensive administrative support across various Agency offices, requiring a high level of expertise and experience. This role is designed for a professional who can independently manage a wide array of administrative tasks that are both routine and complex.
Key Responsibilities- Deliver exceptional administrative assistance to facilitate the successful execution of organizational objectives.
- Independently manage multiple priorities and tasks, demonstrating the ability to adapt to changing demands.
- Serve as a central resource for administrative guidance, significantly impacting the success of the mission.
- Utilize sound judgment to navigate both standard and unique administrative challenges, interpreting guidelines and policies effectively.
- Engage in discussions regarding administrative processes and provide insights to leadership on organizational changes.
- Compile and prepare reports, summaries, and responses to inquiries, ensuring accuracy and relevance of information.
- Develop essential documentation such as workbooks and standard operating procedures to support leadership functions.
- Assist in the formulation of policies and procedures that enhance administrative operations.
- Mentor junior administrative staff on new processes and gather necessary information for various administrative tasks.
- Foster a collaborative environment that promotes teamwork and unity within the office.
- Effectively manage a diverse workload while coordinating resources and multitasking in a dynamic setting.
- Exhibit strong verbal and written communication skills, ensuring clarity and professionalism in all correspondence.
- Demonstrate proficiency with the Defense Travel System (DTS) and knowledge of relevant travel regulations.
- Experience within the Department of Defense or related agencies.
- Familiarity with military operations and services.
- Proficient in various applications, including PeopleSoft, PRISM, and SharePoint.
- Ability to set up and manage Video Teleconference (VTC) equipment.
- Experience in managing office budgets for travel and supplies.
- Knowledge of presentation techniques and internal coordination processes.
- Understanding of record management requirements and corporate processes.
Minimum Requirements:
- Bachelor's Degree in General Business Administration with at least 4 years of administrative experience, or
- Associate's Degree in General Business Administration with a minimum of 6 years of administrative experience, or
- High School Diploma with a minimum of 8 years of administrative experience.
UpSlope Advisors is a professional engineering services firm dedicated to providing expert support for the US Intelligence Community, Department of Defense, and Federal agencies. We prioritize our employees' growth and well-being, believing that their success is integral to our clients' missions. Our commitment to a balanced work environment and competitive benefits enables our team to thrive.
