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Facilities Management Associate
2 months ago
Location: Hybrid work arrangement
Contract Duration: 4+ months
Hourly Rate: $29.00 - $31.00
Eligibility: Must be a US Citizen, Green Card Holder, or authorized to work in the U.S.
Key Responsibilities
Administrative Functions:
- Manage incoming calls and direct them appropriately, assisting callers with their inquiries.
- Welcome visitors and ensure their comfort during their stay.
- Oversee conference room bookings, ensuring proper setup and refreshments are provided.
- Coordinate workspace reservations for visitors, ensuring necessary equipment is available.
- Handle the issuance and retrieval of temporary ID badges.
- Assist with mail sorting and distribution, as well as package receipt.
- Perform bank deposits as required.
- Support the Office Operations team with various tasks, including onboarding assistance.
- Monitor and manage the team mailbox, ensuring timely responses to requests and maintaining organization.
Facilities Coordination:
- Build and maintain relationships with external vendors such as postal services and courier companies.
- Sort and distribute mail efficiently, including handling certified mail when necessary.
- Ensure cleanliness and organization of desks for departing colleagues and new hires.
- Manage office and pantry supply inventory, collaborating with staff to ensure adequate stock.
- Maintain a strong partnership with onsite facilities personnel to address repair and maintenance needs.
- Track and report on office repairs and upkeep, ensuring a well-maintained work environment.
- Monitor team mailbox for facilities and supply requests.
Qualifications
- Minimum of 4 years of experience in administrative support roles.
- Proficient in office management principles and practices.
- Skilled in handling a variety of operational support tasks for management.
- Experience in answering phones and assisting visitors effectively.
- Capable of preparing and editing various documents, including correspondence and reports.
- Strong organizational skills for scheduling meetings, events, and appointments.
- Ability to gather and analyze information for reporting purposes.
- Familiarity with maintaining records and databases.
- Proficient in operating standard office equipment and software applications.
- Strong communication skills, both verbal and written.
- Ability to work collaboratively in a team-oriented environment.
- Commitment to providing exceptional customer service and maintaining professional relationships.
About INSPYR Solutions
At INSPYR Solutions, we prioritize technology and quality in our services. As a national leader in providing flexible technology and talent solutions, we align our expertise with the unique needs of our clients. Our tailored solutions encompass a wide range of professional services, projects, and talent acquisition strategies. We are dedicated to excellence and the human aspect of our business, ensuring that we connect the right talent with the right opportunities. Learn more about our mission and values.
