Administrative Coordinator for Real Estate Operations

1 week ago


Palm Beach Florida, United States One Sothebys Realty Full time
Position Overview:
ONE Sotheby's International Realty is in search of a dedicated full-time Office Administrator to join our dynamic team for an exciting new development project. This pivotal role is focused on enhancing various aspects of the sales process.


Key Responsibilities:
As the Office Administrator, you will collaborate closely with Sales and Marketing leadership, Sales Associates, and senior project management teams to streamline and coordinate the sales process from initial engagement to finalization.

Ideal Candidate:
The successful candidate will possess exceptional customer service skills, along with a strong sense of organization, motivation, and a willingness to support all team members in their diverse initiatives and events.

Communication Skills:
Frequent communication with key leadership members and valued clients necessitates excellent verbal and written communication abilities.

Office Management:
This role also involves assisting in the coordination and management of sales office details and procedures. Outstanding organizational and multitasking skills are essential, as well as familiarity with CRM platforms and client data entry.

Opportunity:
This position offers a unique chance to partner with a well-established development company and one of the most recognized sales teams in real estate.

Qualifications:
- Minimum of 2 years of professional administrative experience, preferably in real estate.
- Background in sales, real estate operations, or administrative support, with a strong preference for contract coordination experience.
- Proven experience in client relationship management and customer service, showcasing a positive attitude and welcoming demeanor.
- Ability to respond to inquiries promptly is crucial.
- Effective and clear communication of ideas is required.
- Organized and focused in a fast-paced environment, adept at managing multiple tasks.
- Eager to grow with the team and demonstrate strong teamwork skills.
- Detail-oriented, maintaining focus on small details while working towards larger objectives.
- Proficient in technology, with a solid understanding of MS Office products, especially MS Excel.
- Experience with CRM systems is advantageous.

Benefits:
- Full-time position based in an office environment.
- Competitive base salary complemented by bonuses.
- Comprehensive benefits package, including medical, dental, and vision coverage.
- Company 401(k) Plan.



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