Administrative Associate

3 weeks ago

Hanscom Air Force Base MA, United States Quantech Services Full time
Job Title: Administrative Associate

Quantech Services is seeking an experienced Administrative Associate to support our team at Hanscom Air Force Base. The successful candidate will provide administrative support to senior managers and members of the organizational staff.

Key Responsibilities:

  • Ensure leadership is informed of all issues of interest related to the mission of the directorate.
  • Monitor progress towards various tasking and initiative accomplishments and schedules.
  • Draft documents for leadership approval.
  • Supply information and preparation efforts for various program events.
  • Coordinate, document, and monitor meetings and conferences.
  • Prepare background information and invites for meeting participants.
  • Document attendance logs, minutes, action items, and corresponding Points of Contact and action officers.
  • Maintain schedule documents and requirements for video and online conferencing set up and execution.
  • Prepare correspondence, reports, papers, and briefings in accordance with applicable policies and templates.
  • Maintain appointment calendars and conference room schedules.
  • Answer telephones, forward messages, and provide responses to various inquiries.
  • Assist with the coordination, consolidation, analysis, and distribution of action item suspenses and responses.
  • Provide inputs and recommendations regarding administrative and office management processes and procedures.
  • Assist the Government with management of organization's workflow and tasker systems.
  • Assist with travel planning, travel arrangements, and execution in accordance with the Defense Travel Administrator's Manual and using the Defense Travel System (DTS).

Requirements:

  • Experience providing executive and/or organizational level administrative support.
  • Desired candidate would have experience with the Defense Travel System and Government timecard procedures and policies.
  • BA/BS and 10 Years with 3 in DoD or 15 Yrs exp with 5 in DoD as administrative support.
  • Experience with reviewing and routing documentation, timesheets, scheduling, and facilitating tasks.

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, scanners, filing cabinets, and fax machines.

Physical Demands:

This is largely a sedentary role mostly sitting; however, some filing may be required. This would require the ability to move files, or boxes with file data, open filing cabinets, and bend or stand as necessary, ability to lift up to 40lbs.

Mental Demands:

Reading; communicate effectively (verbal and written); maintain emotional control and professionalism.

Salary Information:

Salaries are commensurate with experience and qualifications, as well as business and market considerations. Salary Range: $55,000 - $75,000

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