Program Assistant, China and Northeast Asia

1 week ago

Washington, Washington, D.C., United States United States Institute of Peace Full time
Job Summary

The United States Institute of Peace is seeking a highly skilled and motivated Program Assistant to support the China and Northeast Asia programs. As a key member of the team, you will provide programmatic, administrative, and logistical support to ensure the successful implementation of projects and initiatives.

Key Responsibilities
  • Provide programmatic support in strategic planning, design, project implementation, reporting, and monitoring and evaluation.
  • Support drafting internal and public documents, including quarterly reports and project tracking.
  • Manage documentation of events and projects, including recording developments in USIP's QuickBase and systems and SharePoint.
  • Prepare summary event and project demonstrations for USIP's executive office and other departments as needed.
  • Assist with public outreach regarding China and Northeast Asia products, particularly web and social media outreach.
  • Attend internal and external meetings with partners, taking notes and distributing them to the team as needed.
  • Build relationships and liaise with other departments at USIP as needed to accomplish tasks.
  • Develop and maintain program-related files, documents, and database records.
  • Assist in establishing and maintaining policies and procedures to manage day-to-day operations of the China and Northeast Asia programs.
  • Develop and maintain relationships with vendors and partners.
  • Coordinate the publications peer review process in line with publications guidelines and deadlines.
  • Provide program design, implementation, and reporting support to programs.
Requirements
  • Bachelor's degree in international relations, conflict management, or a related field is required.
  • One or more years of business or administrative experience to become familiar with general personnel practices, accounting, and budgeting principles and coordination of major office activities is required.
  • Working knowledge of the China and/or Northeast Asia region is required.
  • Excellent writing and verbal communication skills are required.
  • Knowledge of and ability to use program management processes, especially project planning, budgets, and monitoring and evaluation, is required.
  • Strong skills in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) are required. Previous experience with databases and/or data management tools, including financial management software, is preferred and Salesforce is strongly desired.
  • Experience with Momentum/Pegasys financial management system is strongly desired.
  • Strong time management skills with the ability to prioritize work and meet deadlines are required.
  • Experience organizing conferences and meetings and making domestic and international travel arrangements is preferred.
  • Demonstrated ability to work collaboratively and develop effective working relationships and strong interpersonal skills, including cross-cultural communication, is required.
  • Mandarin Chinese language familiarity is preferred.

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