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Accounts Receivable Finance Associate

2 months ago

Danbury, Connecticut, United States Connecticut Institute for Communities, Inc. Full time
Connecticut Institute for Communities, Inc.

Position Overview:
The Connecticut Institute for Communities, Inc. is seeking a dedicated full-time Finance Assistant A/R to join our Finance Department. This role encompasses essential responsibilities and additional tasks as required:

  • A/R Processing and Collections (50%)
  • Financial Records Assistance (50%)

This position will adapt to the latest program allocations and may evolve due to organizational growth and changes.

Key Responsibilities:
Under the supervision of the Deputy Finance Director/Comptroller (or designated representative):

  • A. A/R Processing and Collections (50%):
  • Manage all Early Learning Program (ELP) funds received through various payment methods.
  • Document ELP parent and C4Kids receipts while monitoring monthly balances.
  • Conduct A/R collection calls and correspondence with ELP parents.
  • Compile monthly A/R status reports for ELP Program Directors and the Deputy Finance Director/Comptroller.
  • Report C4Kids and SRP parent collections to the Program Director monthly.
  • Generate and distribute monthly invoices for ELP parents.
  • Attend ELP locations monthly to facilitate parent payments and address inquiries.
  • Keep the Deputy Finance Director/Comptroller updated on any issues affecting daily financial operations.

B. Financial Records Assistance (50%):

  • Prepare month-end journal entries, including those for BSAC and CIFC Health programs.
  • Reconcile bank statements monthly for all accounts.
  • Provide backup support for Senior Financial Analyst, Staff Accountant, and Finance Assistant (A/P) as necessary.
  • Complete various other tasks as assigned by the Deputy Finance Director/Comptroller or CFO in a timely and accurate manner.
Team Expectations:
Embrace the shared values of the organization and maintain compliance with training requirements.

Collaborate with colleagues, offering assistance and support to ensure quality service to children and families while fostering positive staff relationships.

Actively engage in staff meetings, required training sessions, committee meetings, and other organizational functions, including occasional evening events.

Recognize that this job description is specific to the service area and that a successful employee adheres to the overall employment manual, particularly regarding confidentiality, reporting obligations, attendance, and professionalism.

Demonstrate integrity and accountability by consistently performing at your best, being honest and ethical, and following through on commitments.

Commit to ongoing professional development and manage performance by setting goals, seeking feedback, tracking progress, and addressing performance issues promptly.

Attend local, state, and regional initiatives as requested to represent the agency and enhance professional growth.

Exhibit flexibility by being open to new approaches and adjusting strategies when necessary.

Show initiative by proactively identifying tasks and completing them without needing to be prompted.

Respect colleagues' time by arriving punctually to meetings and providing advance notice if unable to fulfill responsibilities.


Qualifications:

  • Associate's degree in Accounting or a related field, with two years of relevant experience, or a Bachelor's degree in Accounting or a related field with some experience.
  • Bilingual skills in Spanish/Portuguese/English are highly preferred.
  • Proficient in Excel and knowledgeable about general office practices, typically gained through at least one year of full-time office or administrative experience.
  • Strong computer skills, including proficiency in Windows and Microsoft Office software.
  • Accurate typing and editing skills (minimum 45 words per minute).
  • Able to work professionally both independently and collaboratively in a team setting.
  • Excellent written and verbal communication abilities.
  • Strong organizational skills and the capacity to perform tasks safely and efficiently.
  • Ability to occasionally lift up to 25 pounds and tolerate daily sitting and standing for various office tasks.
  • Capable of managing repetitive hand and wrist motions through tasks such as typing, copying, and phone work.
  • Ability to comprehend assignments, prioritize workload, multitask, problem-solve, and meet deadlines.
  • Handle frequent in-person, electronic, and phone communications with staff and the public, often involving confidential information.
  • Must be at least 18 years of age and pass a physical examination, background check, and fingerprinting screening.

Compensation:
Hourly wage ranges from $20 to $23.