Medical Supplies and Records Coordinator

2 weeks ago

Maryville, Tennessee, United States Covenant Living Communities Full time

We are seeking a skilled Medical Supplies and Records Coordinator to join our team at Covenant Living Communities. In this role, you will be responsible for maintaining medical supplies and records, ensuring compliance with policies and procedures, and providing excellent customer service to residents and staff.

Key Responsibilities:
  • Prepare health records and rooms for new admissions according to policies and procedures.
  • Maintain a permanent register of resident admissions and discharges.
  • Maintain quality assurance standards by performing regular audits and scanning.
  • Assemble contents of closed records until full electronic record is obtained.
  • Maintain periodic statistical reports.
  • Copy and release information from health record according to policy and procedure.
  • Maintain confidentiality regarding resident issues.
  • Assure compliance with organization policies, state and federal regulations relating to health record function.
  • Maintain medical office supply inventory and orders supplies as needed.
  • Ensure all areas requiring medical supplies, medical equipment is stocked according to required levels and needs.
  • Receive campus supplies, deliveries and stock.
  • Review entries before submitting to Administrator for any discrepancies.
  • Maintaining the supplies, equipment, and all materials for the daily operations.
  • Prepare purchase orders weekly, and submit order to assigned vendors.
  • Serves as a member of the QAPI Committee.
  • Distribute supplies weekly, or as needed.
Requirements:
  • Associate's Degree required.
  • Bachelor's Degree preferred.
  • Medical records certificate preferred.
  • At least one year's experience in long term care.
  • Understanding of medical supplies and uses.
  • Basic computer skills including using Microsoft office system, excel and other computer software and utilizes effectively.
  • Ability to communicate effectively in English, verbal and written, with residents and staff.
  • Dependability and common sense, and the ability to organize medical supplies and medical records to finish each day's assignment.
  • Ability to follow written and verbal instructions and work within standard policy and procedures, with limited direct supervision.
  • Basic understanding of infection control measures.
  • An interest in and desire to work with older adults is desired.
Benefits:
  • Medical, dental and vision insurance.
  • Employer paid group term life and disability.
  • Paid Time Off (PTO) & six paid holidays.
  • 403(b) with a 3% employer match.
  • Fitness center use at most facilities.
Various Voluntary Benefits:
  • Life, AD&D.
  • Tuition assistance and scholarships.
  • Employee assistance program.
  • Legal services, home/auto insurance, discount purchasing program.
  • Pet Insurance.

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