Administrative Coordinator

4 weeks ago


Dallas, Texas, United States UMC Health System Full time

Job Summary:

The Administrative Assistant-Director is a key member of the UMC Health System team, providing administrative support to the Department Director and other leadership members. This role requires a high level of organization, attention to detail, and excellent communication skills.

Key Responsibilities:

  • Provides administrative support to the Department Director, including managing calendars, mail, expense reports, and other documents.
  • Greets and assists visitors to the department, both internal and external.
  • Responds to patients, family members, vendors, and internal employees on behalf of the Department Director.
  • Manages department meetings, individual staff meetings, webinars, and other events.
  • Serves as a scribe in assigned meetings, compiling, preparing, and distributing notes.
  • Prepares PowerPoint presentations and spreadsheet analytics as assigned by the Department Director.
  • Manages purchase order requests, invoice payments, and supplies.
  • Maintains the KRONOS Time and Attendance System for department personnel.
  • Ensures office equipment is in working condition and troubleshoots or initiates repair or purchase orders as required.

Requirements:

  • High School Diploma or GED.
  • +2 years of executive administration experience.
  • Proficient user of Microsoft Word, PowerPoint, and Excel.

Skills and Abilities:

  • Excellent organizational skills and attention to detail.
  • Ability to operate and troubleshoot general office equipment.
  • Excellent communication skills, with the ability to read, write, and understand English fluently.
  • Minimum typing skills 45wpm with accuracy.

Interaction with Other Departments and Other Relationships:

The Administrative Assistant-Director will interact with various departments and employees within UMC Health System, as well as patients, family members, and representatives of patients and providers.

Physical Capabilities:

The position requires prolonged periods of sitting at a desk, talking on the phone, and working on a computer. Essential hearing and near vision acuity are required. The incumbent should be able to push, pull, and lift up to 10 pounds.

Environmental/Working Conditions:

The work area is well-lit, and subject to varying indoor temperatures. The position is sedentary but may require extensive walking, standing, and/or stooping on occasion.



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