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Senior Procurement Specialist

2 months ago

Clinton, Iowa, United States Moulded Fibre Technology Inc Full time
Job Overview

POSITION SUMMARY

The Senior Procurement Specialist is tasked with overseeing all purchasing activities essential for maintaining the supply of materials, resources, and services required for the production of molded fiber components. This role involves coordinating procurement processes, managing supplier relationships, ensuring timely deliveries, addressing quality issues, and optimizing freight costs through the utilization of Material Requirement Planning (MRP) systems and Enterprise Resource Planning (ERP) software, all while adhering to corporate policies and regulatory standards.

KEY RESPONSIBILITIES

  • Manage inventory levels to meet targets; analyze customer demand and production timelines to guarantee sufficient material availability.
  • Possess a solid understanding of Enterprise Resource Planning (ERP) systems.
  • Evaluate current material expenses and negotiate cost reductions when feasible.
  • Ensure cost-effective purchasing of Maintenance, Repair, and Operations (MRO) items.
  • Track incoming freight expenses in accordance with established budgets.
  • Maintain and report on supplier quality metrics, including on-time delivery and expedited freight.
  • Oversee the return process for defective materials with suppliers, including invoice payment authorization.
  • Request and assess supplier corrective actions.
  • Conduct monthly raw material inventory assessments in line with corporate guidelines and compliance standards.
  • Analyze sales data, market trends, and economic conditions to forecast consumer purchasing behaviors and determine necessary inventory levels.
  • Collaborate with Sales to provide pricing and quotes as required.
  • Participate in daily production meetings to address material shortages or supplier challenges.
  • Develop and implement strategies aimed at enhancing operational efficiency, adding value, and fostering continuous improvement.
  • Travel to supplier locations as necessary, up to 10% of the time.
  • Perform additional duties as assigned.

QUALIFICATIONS

  • Bachelor's degree in procurement or a related field, with a minimum of 5 years of relevant experience in a manufacturing setting; or
  • An equivalent combination of education and experience.
  • Strong analytical skills and familiarity with ERP and MRP systems.
  • Effective communication skills to convey information and respond to inquiries from managers, colleagues, vendors, and clients.
  • Experience in lean manufacturing and Six Sigma methodologies is advantageous.

ACCOUNTABILITY

Supervisory Responsibility

  • Not Applicable.

Complexity

  • Ability to independently manage analysis projects, such as obtaining multiple quotes for various measures, comparing best purchasing options, and calculating annual savings.
  • Understand and apply best purchasing practices rather than relying on repetitive buying.
  • Handle complex monitoring and planning projects with multiple steps and components, including material production run authorization.
  • Work with suppliers ethically and maintain company confidentiality.

Judgment and Decision-Making

  • The Senior Procurement Specialist must make informed decisions based on limited information and execute actions with minimal supervision from management.
  • Capable of addressing purchasing department inquiries in the absence of the manager and seeking guidance when necessary, while understanding when approvals are required.

WORKING CONDITIONS

The characteristics of the work environment described here are representative of those encountered while performing the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to fulfill the essential functions.

Physical Demands

  • Position requires clear verbal communication and auditory comprehension.
  • Frequent use of hands for writing, computer work, and handling documents and materials.
  • Ability to stand, walk, and sit as needed, with occasional reaching above shoulder height.
  • Infrequent requirements to climb, balance, stoop, or kneel.
  • May lift items up to 10 pounds occasionally; prescribed methods should be used for lifting heavier items.

Visual Demands

  • Frequent tasks require close vision with clarity at 20 inches or less.

Work Environment

  • This position is primarily performed in an office setting, but the employee must also navigate the entire facility, including the production area as needed.
  • Exposure to a manufacturing environment may occur, including proximity to moving mechanical parts.
  • Occasional outdoor travel may be necessary, requiring transportation by various means.
  • Employees are expected to adhere to safety protocols, including proper lifting techniques and the use of protective equipment as required.

OTHER REQUIREMENTS

  • Exceptional organizational and analytical capabilities.
  • Detail-oriented with a focus on accuracy in data entry.
  • Strong written and verbal communication skills.