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Office Support Specialist

2 months ago

Tampa, Florida, United States Hillsborough County Full time

Job Overview

The Office Support Specialist plays a crucial role in providing administrative and operational assistance within the organization. This position involves a variety of tasks including customer service, clerical duties, and financial processing, which may require a degree of independent judgment. The ideal candidate will be adept at navigating the Payables process and will possess strong problem-solving skills to track down missing invoice information through diligent research.

Salary

$32,552 - $42,317

Benefits

Core Competencies

Customer Commitment - Actively seeks to understand and meet the needs of customers, ensuring high standards of service. Professionalism and Integrity - Upholds ethical standards and fosters trust within the organization and with the public. Organizational Excellence - Demonstrates a commitment to personal effectiveness and continuous improvement in operations. Team Collaboration - Works collaboratively with others, valuing diverse ideas and perspectives to achieve common goals.

Duties and Responsibilities

The following duties are illustrative and not exhaustive. Depending on the assigned area of responsibility, the incumbent may perform various activities including:

Maintaining both manual and automated filing systems. Coding, classifying, and compiling information for organizational use. Verifying and registering documents, assigning file numbers as necessary. Reviewing materials for accuracy and completeness. Assisting staff and the public as required. Responding to inquiries and retrieving requested information from files. Compiling data and verifying figures. Producing documents by transcribing, formatting, and editing text and data. Keeping logs and records of equipment, inventory, and services performed. Managing office supplies inventory and placing orders as needed. Operating office equipment such as copiers and telephones. Typing various forms and documents from rough drafts or multiple sources. Training and guiding other clerical staff. Greeting visitors and ascertaining the nature of their business. Conducting office functions such as inventory management and report preparation. Organizing meetings and appointments, as well as sorting incoming mail. Performing other related duties as assigned.

Job Specifications

Knowledge of English grammar, punctuation, and spelling. Ability to maintain and organize records. Ability to proofread work accurately. Ability to perform computations and verify data. Ability to coordinate clerical tasks among staff. Ability to instruct and guide new employees. Proficiency in operating office equipment and software. Ability to prioritize tasks and perform various clerical duties. Competence in using computers and related software.

Physical Requirements

The position operates primarily in a professional office environment. The role is mostly sedentary but may require lifting of items up to 30 pounds.

Work Category

Sedentary work - Involves sitting most of the time with occasional walking and standing.

Minimum Qualifications Required

High school diploma or GED; AND Two years of clerical experience; OR An equivalent combination of education, training, and experience. May require a valid driver's license based on assignment.

Emergency Management Responsibilities

In emergencies, employees may be required to fulfill duties as assigned by their department or emergency management.

Additional Job Requirements

Employees may be required to pass background checks and maintain necessary job-related licenses or certifications.